Program Coordinator-Arts

Job description


Reporting to the deputy dean of undergraduate students, the program coordinator will play a central role supporting the work of the 58 student arts organizations registered with the Office of the Dean of Undergraduate Students (ODUS), as well as individual student artists using ODUS-managed resources such as the recording studio, the video production studio, and digital editing suites, to produce artistic work on campus. The coordinator will serve as the primary administrative point for all activity, both from groups and individual students, in the recording studio, video production student, and digital editing suites opened in the 2018-2019 academic year. The program coordinator will develop and implement policies for these new campus resources, and hire and supervise students who work in these spaces.


Working collaboratively with colleagues from across campus to support the mission and function of student-directed arts on campus, the program coordinator creates leadership development opportunities for students while ensuring fiscal stewardship, policy compliance, best practices, and a high-level service to the University community. The coordinator will serve as a conduit between student arts organizations and various University departments, including the Lewis Center for the Arts, the Music Department, McCarter Theater, and Event and Venue Support Services.


In anticipation of the new academic calendar and the creation of a Wintersession program for the University community, the program coordinator will serve as the administrative point in ODUS for all Wintersession work, both logistical and programmatic, as it relates to student organizations registered with ODUS.


Arts Support


Program Administration

  • The program coordinator will work collaboratively and consistently with other University entities that support the arts on campus, including the following: The Lewis Center of the Arts, Music Department, Richardson Auditorium, University Chapel, McCarter Theatre, and Princeton Concert Series.
  • The program coordinator will establish and share best practices for auditions-based student organizations, and ensure that all relevant university policies governing these activities are understood and followed.
  • The program coordinator will work with the staff of the Pace Center to ensure that service and fundraising work undertaken by arts organizations is done in a responsible manner consistent with university goals and objectives in civic engagement work. This work will include arts fundraisers held on campus, ad hoc civic engagement projects off campus (including student tours domestic and international) and ongoing partnerships with community organizations.
  • The program coordinator will establish initiatives that enhance diversity in the arts, including the creation of grants for student organizations to diversify their artistic offerings to the Princeton Community.
  • The program coordinator will direct all aspects of the management of resources for the arts, including the daily administration of a recording studio in Bloomberg Hall, video editing suites in Bloomberg and 48 University Place, and the Video Production Studio in 48 University Place. In directing these activities, the program coordinator will connect with all other University offices and programs such as the Broadcast Center, Lewis Center for the Arts, and residential colleges who offering similar resources to students.
  • The program coordinator will work with the performing arts groups to strategize and develop sustainable and successful scheduling and space use practices.

Events Management

  • When ODUS sponsors large-scale arts events, the program coordinator will assume the administrative lead in these events. The program coordinator will be responsible for developing the master schedule for the event, direct colleagues in specific work, and liaise with university offices involved in the production of the program. The program coordinator will serve as an important conduit between university staff and administration and contractors and artists from outside the university community in our collaborative production work.
  • The program coordinator will be responsible for creating and implementing a robust advertising and marketing plan for these large-scale events.
  • The program coordinator will work with the Financial Coordinator to ensure that all payments relating to events are managed in an efficient manner.

Marketing and Promotion

  • The program coordinator will oversee the creation and maintenance of a centralized website for all arts organizations registered with ODUS.
  • The program coordinator will develop and implement strategies for arts organizations to effectively market and advertise beyond the undergraduate student community. Working with the Office of Communications and The Office of Regional and State Affairs, the program coordinator will develop relationships with cultural, arts, and community organizations in the area to promote the student arts community beyond the University student community.
  • The program coordinator will direct all student arts showcases including Tiger’s Night and Tiger’s Roar during Orientation, This Side of Princeton during Princeton Preview, and the Holiday Jam in Palmer Square each December.


Wintersession Support


Program Administration 

  • Coordinate all aspects of student organizations’ activity during the Wintersession period to ensure that logistical needs are coordinated and met.
  • Connect with other University staff charged with the administration of the Wintersession program to promote a cohesive and consistent message to the Princeton Community.
  • Ensure that student organizations are in compliance with all university policies that govern event activity and use of resources as it relates to the Wintersession program.
  • Participate in all centralized assessment and evaluation initiatives for student organization Wintersession activities.

Marketing and Promotion

  • As a new program with ambitious goals, the program coordinator will assist in all central university efforts to market and promote the Wintersession program to the greater community.
  • Wintersession will provide new opportunities for community members to support the arts as audience members. As student arts organizations typically sell more than 10,000 tickets to performances per year, the program coordinator will lead efforts to create synergies between the advertising and audience engagement strategies arts groups utilize throughout the academic year to artistic performances offered during the Wintersession program.
  • The program coordinator will recruit student organizations, with an emphasis on the arts, to sponsor programmatic opportunities during Wintersession. In addition to performances delineated above, the program coordinator will work with student groups to sponsor classes and other “hands-on” opportunities for community members to benefit from experiential learning.

Essential Qualifications

  • Bachelor’s degree
  • Excellent analytical, organization, problem solving, and communication skills, both orally and in writing
  • Ability to work independently and take initiative
  • Experience with and understanding of activities and programs sponsored by Princeton undergraduate student organizations
  • Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities
  • Strong interpersonal skills as well as a demonstrated ability to work as part of a team and interact effectively with students, faculty members, alumni, and administrators
  • Sensitivity to the needs and concerns of students from diverse backgrounds
  • Creativity in advising student organizations on the planning and implementation of programs
  • Availability to work a number of nights and weekends during the academic year in order to ensure proper oversight of programs and events

Preferred Qualifications 

  • Budgetary management
  • Experience in the arts, both as a performer and manager
  • Demonstrated creative ability in program development
  • Experience with establishing new programs and/or initiatives
  • Familiarity with student-initiated arts activities and programs
  • Working knowledge of web page development and maintenance
  • Working knowledge of the current Princeton undergraduate co-curricular environment


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary GradeADM, 040Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo




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Job No:
Posted: 8/9/2019
Application Due: 9/3/2019
Work Type: