Program Coordinator for Fellowship Advising

Job description

Posting Details

Posting Information

Vacancy TypeEHRA Non-FacultyIs Internal Transfer OnlyNoWorking TitleProgram Coordinator for Fellowship AdvisingSalary RangeAnticipated Hiring Range$40,000 - $45,000Position Number00105549Work ScheduleMonday-Friday, 8am-5pm - some evenings and weekendsFull Time Equivalent (FTE)1.00Department246161 - Acad Prog Ser Fellow AdvisingDepartmentAcad Prog Ser Fellow AdvisingJob City & StateRaleigh, NCPrimary Function of Organizational Unit

The Fellowship Advising Office (FAO) provides a variety of services to NC State students and alumni. Some of these services include:

  • Providing information on fellowship opportunities and application procedures
  • Reviewing and critiquing application essays and statements
  • Providing institutional endorsements for applicants who receive the campus nomination (for those fellowships that require nominations)
  • Submitting application materials on behalf of applicants
  • Staging mock interviews for applicants selected for regional interviews
Essential Job Duties

The Program Coordinator for Fellowship Advising will report directly to the Director for Fellowship Advising and will be responsible for coordinating the programmatic efforts of the unit. The Program Coordinator processes documentation, assists in the planning and execution of workshops and seminars, coordinates logistics for committee meetings and visiting guests, develops and maintains print and web materials for students and faculty, compiles and maintains data and produces reports. The Program Coordinator also assesses the needs of and directs students to appropriate staff and resources.

Primary responsibilities include:

  • Manage deadlines and confidential documents related to the application process for students applying for prestigious awards and fellowships
  • Coordinate the NC State Fulbright application process including faculty committee scheduling, documents collection, packet preparation, and interview scheduling
  • Coordinate, strategize, implement, and execute events and programs for FA, work with Director to plan annual reception and awards recognition ceremony for students
  • Work with the Division of Academic and Student Affairs (DASA) Marketing and Communications to create and maintain outreach materials for FA including website, marketing, publicity, communications, social media and annual publications in order to publicize student achievements and promote FA schedule of awards, deadlines and workshops
  • Create and maintain outreach materials for FA including website, marketing, publicity, communications, and social media – publicize student achievements on FA website and other campus media outlets
  • Assist the Director with outreach about FA opportunities for students through class visits, and networking with student organizations and faculty
  • Promote FA schedule of awards, deadlines, and workshops in campus media/social networking sites
  • Coordinate online video tutorials for all FA awards
  • Review and reconcile budget, revenue, payroll, operating expenses and encumbrances for FAO projects on a monthly basis
Other Work/ResponsibilitiesMinimum Education/Experience

Bachelor’s degree and at least three years of work experience in related field

Departmental Required Skills

Strong organizational and communication skills

Demonstrated writing, editing, and social media skills

Ability to work effectively as a collaborative team member and willingness to take initiative

Experience interacting and working effectively with diverse groups of students and faculty

Excellent time management skills

Ability to maintain discretion and confidentiality

Ability to work in Microsoft Word, Excel, Access, or similar software

Ability to review and reconcile budget and financial transactions

Preferred Experience, Skills, Training/Education

Master’s degree and publicity and promotion experience and design experience

Required License or Certification


Special Instructions

Please attach a copy of your cover letter, resume and contact information for three references.

Job Open Date08/08/2019Anticipated Closing Date08/22/2019Is this position partially or fully funded on ARRA stimulus monies?NoProposed Hire Date09/16/2019AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

Application Materials RequiredRequired Documents
  1. Cover Letter
  2. Resume
  3. Contact Information for References
Optional Documents




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    Job No:
    Posted: 8/9/2019
    Application Due: 8/27/2019
    Work Type: