Job description

Posting Details

Posting Details

Posting NumberS03687PWorking TitleACCOUNTING ASSISTANTDepartmentResearch ORS AdministrationAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

M-F; 8am-5pm
Some overtime or weekend work may be needed.

Advertised SalaryCommensurate with ExperiencePosting Date08/06/2019Open until filledNoClosing Date08/14/2019Proposed Starting Date09/09/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleAccounting Paraprofessional/ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This is routine reception, purchasing, accounting, and inventory work. Some maintenance of purchasing and inventory accounts. Assigned work is performed independently within highly detailed established guidelines. Problems related to unusual transactions are referred to the Accountant or Administrative Associate. This position will also cross-train with other accounting assistants in the department.

Knowledge, Skills, Abilities and/or Competencies
  • Knowledge of UGA procurement policies.
  • Organization skills.
  • Word processing, spreadsheet and other computer skills.
  • Ability to communicate both written and orally in a professional manner with UGA administrators, researchers, and external contacts.
Physical Demands

Sitting, standing, squatting and typing

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Central Research Stores Reception
- Answer phones and assist callers with information requests
- Greet and direct visitors
- Process payment requests, UGAmart orders, employee reimbursements and other transactions using university systems
-Invoicing of customer orders
-Deliver documents and packages, perform
document scanning, copying and filing
- Prepare office for the day and close of business

Percentage of time30 Duties/Responsibilities


Assist researcher in ordering lab supplies including, but not limited to, reviewing, approving and rejecting account requests and orders in the supply ordering system. Receive purchase requests from throughout UGA, checks for accuracy and submits through UGAmart; Receiving of merchandise in computer system and problem solving with vendors and departments

Percentage of time30 Duties/Responsibilities


Reconcile daily cash sales for Chemistry Stockroom.

Percentage of time20 Duties/Responsibilities


Special projects assigned by Central Research Store’s Administrative Manager, Administrative Associate, and Accountant.

Percentage of time20Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 8/9/2019
      Application Due: 8/27/2019
      Work Type: