Posting Details

Position Information

Job TitleProgram Assistant (Child Care Program)Job Description

Under general supervision, perform work requiring knowledge of the Child Care Program. Provide program participants, staff and the public with information regarding policies and procedures of the Child Care Program. Coordinate special projects and activities that directly support the Child Care Program students and staff. Keep accurate records and databases for the purpose of mailings, attendance, student completion and budget monitoring for the Child Care Program. Assist in classrooms as needed.

Essential Duties Summary

Duties include, but are not limited to:
• Act as a receptionist in the Child Care office; explaining and representing the program to perspective students, community members and professionals who inquire.
• Make attendance calls to families who are absent, keeping records of contacts and making referrals when necessary.
• File, sort and contact new referrals to Child Care.
• Maintain an accurate database of program participants.
• Organize and follow through on program mailings.
• Under the general direction of the Child Care Program Manager, coordinate Child Care Program events, orientations and activities.
• Create program fliers and newsletters.
• Use graphics and/or desktop publishing software in the creation of Child Care Program handbooks, classroom materials, grant proposals and other printed materials.
• Establish and maintain records and files, record statistical and evaluation information.
• Schedule appointments and meetings.
• Act as a resource person for enrolled and new students, as needed.
• Provide support for staff in the Child Care Program.
• May direct the work of others (student workers, ECE Aides) and arrange for substitutes as needed.
• Ability and training to be able to work in Child Care classrooms as care provider.
• Manage routine, daily schedules and tasks in the absence of Program Manager.
• Assist in monitoring of licensing requirements and ECEAP standards.
•Establishes positive relationships with staff, parents and children.
•Assists in program events
•Attends training classes
•Supports communication at the site assigned and within the program
•Enters and retrieves data from electronic data processing systems; establishes and updates information; generates documents and correspondence; communicates with others via electronic means; updates computer system files.
•May assist in the kitchen or classroom as a substitute
•Working hours/schedule may be subject to change due to program needs
• Other duties as assigned.

Required Qualifications

High school graduation or equivalent AND two years of full-time clerical experience

OR

equivalent education/experience.

Preferred Qualifications

Bilingual, experience with ProCare, licensed childcare, Early Achievers and ECEAP

ECE State Certificate or willing to participate in a Professional Development Plan to obtain within 5 years of employment.

One-year experience working in a child care program performing secretarial and child care duties.

Has knowledge of Centralia College programs, child care, and Registration; knowledge of the Child Care Program and an understanding of required paperwork; and sufficient education/training to work in classrooms as a child care provider

Physical DemandsSpecial Conditions for Eligibility

Current negative TB test or statement from Health Dept. that named person is cleared needs to be done prior to employment.

MMR immunization or proof of immunity.

The successful candidate’s continued employment will be contingent upon the current position or ability to obtain the following within 45 days of employment:
•Cleared DSHS criminal background check; Department of Early Learning Portable Background Check clearance
•Current First Aid and CPR training documentation;
•HIV/AIDS Training and/or Blood Pathogens;
•Child Abuse/Neglect Training, inclusive of reporting procedures; and
•Food Handlers permit.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

FLSASalary GradeNormally all new hires begin at entry-level on the salary range.Salary$2,717-3,511 per month, Range 35 Posting Detail Information

Posting NumberAS241POpen Date08/07/2019Close Date08/19/2019Open Until FilledNoSpecial Instructions to Applicants

There is currently one 10 month cyclic position in the Business, Teacher Education and Family Development Children’s Lab School. All qualified applicants are encouraged to apply.

Assuming there is a qualified pool of candidates, a minimum of 10 candidates may be referred to the hiring supervisor for consideration. Those selected for a final interview with the supervisor may be asked to demonstrate proficiency in appropriate areas.

DEADLINE:
Position closes August 19, 2019.

CONDITIONS OF EMPLOYMENT:
Classified employees are represented by the Washington Federation of State Employees (WFSE).

ELIGIBILITY VERIFICATION:
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

BACKGROUND CHECK:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
   • JD
2. * How many years of experience do you have working in an office environment?
   • 1-2
   • 3-5
   • 6-8
   • More than 10
3. * Describe your knowledge of the Child Care Program and an understanding of required paperwork.

   (Open Ended Question)

4. * Please describe your education/training that qualifies you to work in classrooms as a child care provider.

   (Open Ended Question)

5. * Describe your experience working in a child care program performing secretarial and child care duties.

   (Open Ended Question)

6. * Describe your knowledge of Centralia College programs, child care, and Registration.

   (Open Ended Question)

7. * Are you a current employee of Centralia College?
   • Yes
   • No
8. * How did you hear about this employment opportunity (i.e. Indeed.com, The Olympian)?

   (Open Ended Question)

Documents Needed To ApplyRequired Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Letter of Recommendation 3