Program Manager

Job description

Program Manager

Stanford University

Job Number:

Stanford University is seeking a Program Manager for the Vice Provost and Dean of Research Office (VPDoR) to provide Academic Staff-Research (AS-R) program oversight, support and management to include planning, implementation, auditing, and reporting to meet established deadlines. The AS-R program includes 800+ exempt employees hired to work on Stanford research activities holding an academic appointment as Academic Staff-Research. The Program Manager acts on behalf of the Vice Provost and Dean of Research for all AS-R matters to include reviewing and approving AS-R appointments for all Stanford University units and interacting with university IT for support of the related appointments and reporting systems. The incumbent will serve as a resource to schools and key stakeholders on AS-R policies, procedures, and practices. The Program Manager will also provide human resources services for assigned VPDoR client units. This position reports to the VPDoR Director of Faculty and Academic Affairs with dotted line reporting to the VPDoR Director of HR.

The Office of the Vice Provost and Dean of Research (VPDoR) is directed by the Vice Provost and Dean of Research and oversees Stanford University's research and research policies and inter-disciplinary programs. The VPDoR office provides oversight for 20 independent labs, institutes and centers, including the physical and biological sciences, engineering, the social sciences and the humanities disciplines, three shared equipment facilities and the offices of Technology Licensing, Environmental Health and Safety, Research Compliance, International Affairs, and Science Outreach.

  • Interpret AS-R (university-wide) and human resources (VPDoR clients) policies, and provide advice on processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
  • Guide schools and key stakeholders in the AS-R compensation and appointment approval processes.
  • Interact with university IT for support of related appointments and reporting systems.
  • Provide human resources services for assigned units. Work under general supervision on all areas of general human resources.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit, school, and university-wide. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that may impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
    * - Other duties may also be assigned MINIMUM REQUIREMENTS:
    Education & Experience:
    Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
    Knowledge, Skills and Abilities:
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Demonstrated ability successfully managing programs and/or projects.
  • Knowledge and demonstrated experience in at least two human resources areas, including: employee relations, employment and labor law, compensation, staffing and employment, training and development, performance coaching and management, and organizational development desired.
  • Demonstrated computer proficiency to include Microsoft Office suite (Outlook, Word, Excel, and Powerpoint).
  • Ability to quickly learn and utilize new computer programs.
    Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Cover letter and resume are required for consideration
    Background check will be required for all final candidates

    Additional Information
    • Schedule: Full-time
    • Job Code: 4121
    • Employee Status: Regular
    • Grade: H
    • Requisition ID: 84224


    Location: Dean of Research, Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 8/6/2019
    Application Due: 9/2/2019
    Work Type: