Assistant Director, Institutional Partnerships - Georgetown University's Office of Advancement

Washington D.C.
Aug 06, 2019
Institution Type
Four-Year Institution

Assistant Director, Institutional Partnerships - Georgetown University's Office of Advancement

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Assistant Director, Institutional Partnerships - Georgetown University's Office of Advancement

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Office of Advancement supports the mission of Georgetown University, its faculty, and students by developing relationships with key constituencies, connecting with alumni, and working with donors to help them know and understand opportunities for partnership with the university.

The Assistant Director, Institutional Partnerships, provides technical fundraising services for academic leadership, faculty, and administrators seeking support from corporations, foundations, and associations for University programs and priorities. Fundraising services include prospect research and identification, proposal writing and editing, solicitation, stewardship, and grant processing.
From maintaining relationships with external and internal University constituencies, to the actual online submission of up to six-figure proposals by the funder's deadline, decisions of the Assistant Director impacts not only the immediate work of Advancement colleagues, but also that of principal investigators (e.g., academic leadership, faculty, administrators) throughout the University. In short, the work of the Assistant Director affects both the revenue and reputation of the University. This position will frequently work under finite grant submission deadlines, so this individual must be able to encourage participants from around campus to submit information required for final compilation and timely submission of proposals. The Assistant Director must be able to understand highly discipline-specific or technical materials in order to develop summaries for a well-educated lay audience that often constitutes the funding decision-makers at corporations and foundations.
Reporting to the Assistant Vice President of Institutional Partnerships, the Assistant Director is located in the central Office of Advancement, whose Office of Institutional Partnerships (OIP) engages corporations, foundations, and associations as long-term funding partners, working collaboratively with University leaders and colleagues to ensure coordinated approach, communication, and proposal development in support of University priorities. The Assistant Director works proactively with department heads, faculty, administrators, Advancement colleagues, foundation program officers, and corporate contacts to coordinate fundraising activity with private institutions.

The Assistant Director will have duties that include, but are not limited to the following:

Portfolio Management
  • Annually develops and manages approximately 25-30 opportunities withfoundation and corporate prospects related to University and faculty interests, depending on the size and complexity of the opportunities.
  • Develops and implements solicitation strategies to align faculty and funder interests in compelling, competitive ways.
  • Conducts solicitations for grants up to approximately $100,000 by submission of letters of inquiry and proposals, and in face-to-face solicitations when appropriate.
  • Writes proposals, reviews, edits, and rewrites, when necessary, proposal content generated by faculty and administrators; writes standard proposal attachments for CFR unit proposals; copy-edits and supports proposals of the Assistant Vice President and Director, Institutional Partnerships.
  • Coordinates compilation and submission of proposal packages.
  • Maintains relationships with prospects through phone and e-mail.
  • Organizes site visits for donors and prospects.
  • Works closely with the Office of Sponsored Research for the Medical Center and the Office of Research Services for the Main Campus to coordinate fundraising efforts and assist faculty with RFP submissions as needed.

Pre and Post-Award Responsibilities
Dissemination of Grant Opportunities:
  • Works diligently to increase faculty awareness of grant funding opportunities through dissemination of grant opportunities.
  • Alerts administrators and faculty to opportunities by writing announcements for academic leadership distribution and for the OIP website, including review and approval of grant announcements prepared by the Development Coordinator and others (e.g., graduate research assistant, student worker).
  • Meets with department heads and faculty to stay informed of current program interests and institutional priorities.
  • Assists in organizing and presenting at fundraising workshops for development officers, faculty, and administrators on prospect identification, proposal writing, and other OIP services.

Prospect Research:
  • Conducts prospect research to track new funding programs and initiatives of managed portfolio prospects and identifies new opportunities and potential funders that match faculty investigators' research interests, programmatic focus, and eligibility with funders' missions and grant programs.

Awards Processing:
  • Participates in properly process awards, in coordination with other Advancement and University offices (e.g., University Counsel, Financial Affairs, Sponsored Research, Research Services).

  • Monitors and implements grant reporting requirements for OIP.
  • Coordinates with faculty in generating and submitting grant reports to donors in OIP portfolios.
  • Prepares interim and final reports, in consultation with principal investigators. Develops and implements stewardship plans for donors in own portfolio. Maintains records, including contact and strategy reports in the GU360 system.

Other Responsibilities
  • Assists the Assistant Vice President and Director, Institutional Partnerships, and other Advancement colleagues in building a productive and effective institutional partnerships program, with attention to additional activities as needed.
  • Oversees training and support activities of the Development Coordinator and others (e.g., graduate research assistant, student worker) in projects for which the Assistant Director is responsible. Participates in annual goal-setting process, including appropriate metrics for OIP unit.

  • Bachelor's degree.
  • Minimum of 3-5 years' work, graduate studies, or applicable volunteer experience required, including experience in development and fundraising, preferably in foundation, corporate or government grant-seeking.
  • Strong computer skills including Microsoft Office and Adobe Acrobat applications are essential, as is capacity to gain proficiency in the Office of Advancement's GU360 prospect management system.
  • Excellent oral and written communication skills and highly developed interpersonal interaction skills.
  • Intellectual curiosity and a proven ability to translate highly technical information and concepts into easily readable language; ability to facilitate meetings between potential funders and senior academic faculty and staff.
  • Capacity to be flexible, adaptable, and responsive to needs, opportunities, and situations as they arise, as well as to multiple constituents within and outside of Georgetown University.
  • A willing customer service attitude that produces quality work with a results orientation.
  • Ability to use good judgment and ethics in handling confidential materials with sensitivity and discretion.
  • Ability to juggle priorities and meet deadlines.
  • Familiarity with print and on-line research as well as experience in online submission of grant proposals.
  • Understanding of and appreciation for higher education.
  • Supportive of the mission, philosophy, and values of Georgetown University.

Current Georgetown Employees:
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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