Grant Administrator for the Strong Start Training & Technical Assistance Grant

Job description

Category:: Professional
Department:: Education Dept.
Locations:: Holyoke, MA
Posted:: Aug 5, 2019
Closes:: Aug 26, 2019 - 11:59 PM EDT
Type:: Full-time
Ref. No.:: 20013

About Holyoke Community College:

Holyoke Community College: the opportunities you want; the future you're looking for. For over 65 years, Holyoke Community College has been a gateway to quality education and career advancement. Seeking to realize their dreams and aspirations, more than 100,000 students have come through the open doors of the College. HCC offers over 100 different academic options. The Commonwealth's oldest community college, Holyoke Community College serves more than 10,000 students annually in credit and noncredit programs and courses. The college has the highest transfer rate of any community college statewide, holding articulation agreements with more than 27 colleges and universities. Recognized for its Honors Program, distance learning curriculum, learning communities, and service to students, HCC also offers business development opportunities through the Kittredge Center for Business and Workforce Development.

Job Description:

The Grant Administrator for the Strong Start Training and Technical Assistance (TTA) grant will provide support to the Director of Early Childhood Grant Initiatives to oversee Strong Start TTA grant activities. The Strong Start TTA grant provides coaching supports and training to EEC licensed or licensed exempt programs in the mixed-delivery system. The catchment area of the grant are the four counties of Western MA. Grant Administrator will assist with program design, implementation, budgets, report writing, data tracking, project evaluation, fiscal management, community collaborations, and implementation of Strong Start TTA training and coaching services. Grant Administrator will represent the grant team at statewide and community meetings as needed. May work evenings, weekends, and holidays as necessary to implement grant activities.


  1. Responsible for implementation of Strong Start Training and Technical Assistance (TTA) grant activities.
  2. Assists Director with budget development and monitor spending to ensure consistency with grant and college budget process.
  3. Collaborates with early childhood, family child care and out of school time programs of Western MA to assess training needs of educators and inform Strong Start TTA training planning process.
  4. Works with UMass Boston as Lead Agent of Strong Start TTA and local trainers to secure appropriate trainings to meet the needs of the community.
  5. Facilitates advertisement of trainings through Constant Contact, training flyers, newsletter, or other modes of advertising.
  6. Monitors need for additional outreach for trainings with low enrollment, to determine when to cancel a training if necessary.
  7. Oversees registration, course completion and other appropriate documentation related to trainings.
  8. Oversees maintenance of necessary training documentation, CEU approval, outline, hand-outs, evaluation, CEU or EEC training certificate, and other documents as necessary.
  9. Oversees applications for coaching services and assign to appropriate Strong Start Coach.
  10. Provides support to Strong Start TTA coaches to implement program focused coaching services as required by grant directives.
  11. Provides coaching services to EEC licensed or license exempt programs as necessary to meet the needs of programs in Western MA.
  12. Assists Director with completion of required reports related to Strong Start TTA grant.
  13. Oversees the maintenance of database of all professional development opportunities and participants.
  14. Travel to training sites and host trainings and Professional Development Days, nights, weekends, and some holidays.
  15. Represents Strong Start TTA at local and statewide meetings as necessary.
  16. Performs other duties as assigned.


REQUIRED QUALIFICATIONS: Bachelor's degree or equivalent experience; Three years' administrative experience; Five years' experience with EEC mixed-delivery system; Strong organizational skills; Ability to work collaboratively with team and community; Knowledge of the early education and care field; Excellent telephone, interpersonal, and written communication skills; Working knowledge of computer software programs including: Microsoft Access, Excel, Word; Must be available to work some evenings, weekends, and holidays; Demonstrated sensitivity to and understanding of the diverse abilities and academic, socioeconomic, ethnic, and cultural composition of community college students, faculty and staff.

PREFERRED QUALIFICATIONS: Three years' experience working on grants; Experience with MA QRIS system; Experience with NAEYC Accreditation; Familiarity with QRIS Measurement tools including: CLASS, Environmental Rating Scales, PAS, and Continuous Quality Improvement Plans.

SALARY RANGE: $53,213 - $57,000/year, Non-Unit Professional position; plus a comprehensive State benefits package.

HOURS: 37.5 hrs./week

FUNDING SOURCE: Strong Start Training and Technical Assistance Grant, three-year renewable grant

EQUIVALENCY STATEMENT: Applicants who do not meet the minimum requirements are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.

Additional Information:

Holyoke Community College is committed to excellence and opportunity through diversity in education and employment. Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, creed, religion, color, gender, sexual orientation, age, disability, genetic information, maternity leave, and national origin, in its education programs or employment.

- All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.
- Pre-Employment Background check, including Criminal History will be conducted for all positions.

Application Instructions:

Applicants interested in applying MUST submit the following documents via online:

  • Resume/CV
  • Letter of Interest (Cover Letter) - When preparing your cover letter, please refer to the minimum and preferred qualifications as pertaining to this position and, if applicable, include an equivalency statement.
  • List of references with names, email addresses, & telephone numbers of three professional references

DEADLINE:August 26, 2019. Additional applications may be considered until position is filled. All applications are confidential and references will not be contacted without the expressed authorization of the applicant.

Returning applicants - to check completed application.




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Job No:
Posted: 8/6/2019
Application Due: 8/28/2019
Work Type: