Senior Production Editor - Georgetown University Press

Washington D.C.
Aug 01, 2019
Administrative Jobs
Academic Affairs, Publishing & Presses
Jobs Outside Higher Education
Publishers & Presses
Institution Type
Four-Year Institution

Senior Production Editor - Georgetown University Press

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The Senior Production Editor (SPE) oversees the production of books, journals, and related materials. The position will manage and coordinate the day-to-day workflow activities necessary to bring to publication approximately half of the 45 new books published each season, related ancillary materials, and three (or more) journals. In addition, the position will manage reprint production of numerous backlist titles. The SPE will manage all stages of production from precopyedit analysis through to typesetting, printing, file conversion, and shipping or mailing. The position will oversee the work of external editorial freelancers, as well as printers, binders, and mail service providers. Reporting to the EDP Manager, the SPE will provide status updates, track and control production-related costs, and suggest improvements to the production process. The position will work independently to produce books and journals on time, on budget, and in accordance with the highest quality standards. In doing so, the work of the SPE contributes directly to the profitability of the Press and plays a key role in supporting the press's organizational goals and university mission.

Duties of the Senior Production Editor include but are not limited to:
  • Manage all production and related logistics, and set deadlines, for approximately half of the new books published in any given season in collaboration with internal staff and up to 60 different freelance or external vendors.
  • Review new book manuscripts for potential pre-preproduction issues or nonconformance with transmittal guidelines and prepare manuscripts as needed for electronic editing and composition (A good understanding of the Chicago Manual of Style is required for this position).
  • Establish good relationships with publishing partners both inside and outside the press and create a schedule and select vendors for each book in all its formats.
  • Communicate details with staff, authors, editors, and external suppliers, track changes and specifications on a custom database, and inform staff of any changes or updates in a timely manner.
  • Work closely with authors, volume editors, and journal editors to communicate the production process in non-technical language, in order to manage expectations and to create a positive experience for all involved.
  • Utilizing a database, develop, track, and troubleshoot production schedules for assigned titles and ensure adherence to the schedule by authors, editors, and vendors throughout.
  • Track all stages of production and post-production file conversion, meeting deadlines or reporting out issues affecting deadlines in a timely manner.
  • Review files at various stages for quality and adherence to GUP style guidelines.
  • Track costs for each stage of production in comparison to book estimates and overall budget allocations and approve all stages of proofs and communicate changes as needed to all involved parties.
  • Work with cover designers to convey concepts and secure approval for cover and jacket designs from internal staff and authors/editors.
  • Work with text designers (compositor / typesetters) to develop an interior design suitable to the book's audience, schedule, and budget.
  • With internal staff, set print runs and request estimates and enter updated costs in the database, approve invoices, and prepare chargeback memos and summary cost comparison reports as needed.
  • Document processes for titles and actively collaborate in departmental initiatives and participate in meetings.
  • Collaborate with coworkers on projects such as proofreading marketing pieces and compiling data for meetings.
  • Recommend changes and offer creative ideas; accept new and greater responsibility to support the university and the mission of the press.

  • Knowledge of CMOS, the ability to proofread at a high level, and understanding of the book production process is essential
  • Three years in a print production environment or similar
  • Excellent written and verbal communication skills, problem-solving skills, and project management skills
  • Experience working with a database and cost-tracking tools
  • Ability to learn quickly and adapt to new processes

Preferred Qualifications
  • Editing certificate or 3 years work experience in an editorial and production department
  • Fluency with both MAC and PC, database programs, file conversion, Adobe Creative Suite

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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