Office Administrative Associate
Office Administrative Associate
Job Number: 84134
Department Office Administrative Associate
Administrative Associate 2
Job Code: 4102
Note: Not all unique aspects of the job are covered by this job description
75% time position (30 hours per week). Provide administrative and operational support in the Anthropology Department at Stanford
Specific duties include:
For the Department of Anthropology: Manage front desk area, answer phones and handle walk-in inquiries. Handle the incoming/outgoing mail. Support other administrative staff as necessary in a variety of tasks, such as filing, bulk mailings, data entry, word processing. Under the supervision of the Research/Finance Manager initiate and track reimbursements related to faculty grant and travel expenses. Prepare/update departmental documents including quarterly department publication of faculty office hours and department student and faculty /staff directory.
Help plan and organize department functions (holiday party, annual picnic, etc.). Work with various departmental staff to manage department events- symposia, class workshops. Create and post various announcements throughout department and via the department email lists. Assist in setups for special events such as Brown Bags, Colloquiums and departmental one-time events. Handle the Department's email account and respond as necessary.
Provide clerical and other support as needed to faculty and staff. Under the supervision of the Office Manager, provide general faculty support including reimbursements, copying, limited secretarial needs, ordering of supplies for research projects, etc. Act as a back-up on departmental key card system, departmental equipment- Xerox, fax, mail meter, etc.
* - Other duties may also be assigned
Education & Experience:High school diploma and three years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Preferences: Proficiency in relevant software programs - MS Office, PeopleSoft, Oracle financials, Indesign is highly desirable.
Certifications and Licenses: None
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
- Schedule: Part-time
- Job Code: 4102
- Employee Status: Regular
- Grade: E
- Requisition ID: 84134
Location: School of Humanities and Sciences, Stanford, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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