Business Operations Coordinator

Job description

Job location: FMC Tower

Employment Type: Full-time
Posted data: 2019-07-29
Req: JR00003549
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Operations Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

Job Description

This position reports to the Business Manager for Wharton External Affairs. The primary focus for this position will be to execute business, financial and personnel operations for a staff of over 100 individuals in collaboration with the Business Manager. This includes updating current office operation practices to help streamline training of staff and special projects as needed. This position is responsible for support and coordination of the payroll and Human Resource functions and programs within Wharton External Affairs. The incumbent will assist with developing and maintaining an onboarding program, manage payroll and various HR functions for the department. The incumbent will assist the business operations team with processing vendor payments, employee reimbursements and approving expense reports in Concur. This position requires incumbent to work under limited supervision, exercise judgment, set priorities and handle multiple projects simultaneously, as well as exhibit sensitivity in the handling of confidential materials.

To be considered, please submit both a cover letter and resume when applying.


* BA/BS and 2 – 3 years of experience; or equivalent combination of education and experience.
* Demonstrated experience working in a fast-paced, ever-changing, dynamic University environment.
* Ability to work extended hours during peak times of the year.
* Demonstrated experience of adaptability; shifting priorities, updating assignments, changes in responsibilities, etc. as needed.
* Must have strong interpersonal skills, ability to work under pressure individually and as part of a team.

Required Documents:

* Cover Letter

* Resume

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$23.60 - $42.48

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 7/30/2019
Application Due: 10/30/2019
Work Type: