Associate Director of Planning & Design (Administrator II)

Job description

Job Title: Associate Director of Planning & Design (Administrator II)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13763
Job Code: 3312 Administrator II
Job Grade: Range A
Department: Facilities Management  

Anticipated Hiring Salary: $7,916.67 per month

This is a CSU Management Personnel Plan (MPP) position with an attractive total compensation benefits package, including but not limited to: a vacation accrual rate of 16 hours per month; 12+ paid holidays; an array of excellent choices of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.

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Reporting directly to the Associate Vice President for Facilities Management (FM), the Associate Director of Planning and Design is a key member of the Facilities Management leadership team. The Associate Director (AD) provides leadership and administrative oversight for the functional areas related to the planning and design of major and minor capital projects, energy, utilities and sustainability projects. Directs and manages all campus activities related to the planning, design and permitting of capital projects. Develops and implements design guidelines, standards, and procedures. The AD will oversee the development of feasibility studies, conceptual planning, conceptual estimating, and architectural programming support of all capital developments.

The AD serves as the Campus Architect and will serve on the Campus Planning Committee. Employs management systems to ensure that all projects are managed in accordance with the State University Administrative Manual (SUAM) and CSU guidelines and will withstand audit scrutiny. Directs development of long term planning and annual submission of the University's 5 Year Capital Outlay Budget Change Proposal (COBCP) submittal. Other duties as assigned.

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Position Summary

Capital Planning Responsibilities:

  • Assists on the development of a comprehensive University Master Plan update, to include: academics, student life/housing, athletics and recreation, utilities, sustainability, support functions, etc. Meets with campus and community stakeholders and end users to determine needs
  • Assists with the development and project compliance with the University's Master Plan, compliance with California Environmental Quality Act (CEQA), including State Clearinghouse filings, Negative Declarations, and oversight of consultant prepared Environmental Impact Reports
  • Directs development of short- and long-term planning and annual submission of the University's Capital Outlay Program (e.g., Five-Year Facilities Renewal and Capital Improvement Plan). Drafts capital budget proposals including feasibility studies, five-year capital improvement program, and minor capital outlay proposals, deferred maintenance/facility renewal, ADA compliance funding proposals, and proposals for non-state funded projects. Functions as the liaison between the campus and the CSU Chancellor's Office
  • Stakeholder/Client Engagement: Manages stakeholder engagement and development of project scopes. Represents campus end-users, project clients, campus technical standards and the university community on all assigned capital projects. Ensures all project scopes reflect approved stakeholder input and ensures decision-making process documentation
  • Provides vision and leadership in the development of the University Physical Space Plan. Oversees development of the campus physical space needs and feasibility studies for major capital projects. Coordinates the evaluation of space utilization, space assignments, short and long range planning requirements of campus units, classification, and other space related issues.

Design Management Responsibilities

  • This position will be 60% projects-based and will coordinate and oversee the development of architectural programs, design development and contract documentation. Evaluates, develops and monitors project design budgets to assure the project goals are met and is consistent with initial project definition and campus plans, goals and aesthetics.
  • Architect/Engineering/Contractor Selection: Assists with the preparation of Request for Qualifications (RFQ) and Request for Proposals (RFP) for consultants and design professionals.
  • Identifies and provides Planning and Design project reviews and approvals at key points from conception through commissioning. Ensures cohesive aesthetic and design implemented throughout the campus physical environment.
  • Develops and implements design guidelines, standards, and procedures. Employs management systems to ensure that all projects are managed in accordance with the State University Administrative Manual (SUAM) and CSU guidelines. Ensure campus design guidelines and standards are continuously updated and made available to architectural and engineering consultants and the FM Department.
  • Provides technical assistance and consultation to campus community. Serves on Campus Planning Committee
  • Ensures CSU, state and local code, rules, regulations and policy compliance. Oversees the Building Permit Program and assists and provides recommendations to the Campus Deputy Building Official
  • Assists with the department process for project bidding, construction and renovation contracts; assists with administering of such contracts

Supervisory and Management Responsibilities:

  • Oversees the effective management of all of the Planning and Design activites. Works collaboratively with the Associate Director of Construction to operate the unit as a team
  • Coordinates with AVP and Associate Director of Construction on daily oversight, management, and scheduling of Project Managers to ensure the successful completion and compliance of all minor and major cap projects. Routinely works to update and refine internal management processes and communications to stakeholders, along with establishing PM training opportunities.
  • Recommends initiatives and changes to improve quality and services for unit/department/division/college
  • Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to solve problems
  • Works with other units/departments/divisions/colleges to coordinate workflow and activities to insure a seamless operation
  • Maintains contact with customers, faculty, staff and students and solicits feedback for improved services
  • Maximizes productivity through use of appropriate tools; develops resources that create timely and efficient workflow; develops and recommends budget
  • Prepares progress reports, informs AVP of project status and deviation from goals; prepares activity reports for management guidance
  • Ensures completeness, accuracy and timeliness of all operation functions
  • Develops, communicates, and maintains guidelines and procedures to support the functions of the service group/division/college
  • Directly supervises employees
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, directing work, appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems
  • Carries out responsibilities in accordance with University policies and applicable laws.

Secondary Duties:

  • Participates in university task forces as required
  • Provides collaborative support to the Work Control Center and Facilities Operations Trades as required.
  • Performs other duties and special projects as assigned.
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Required Education and Experience:

  • Bachelor’s degree in Architecture, Engineering, and Construction or related field.
  • Equivalent to (10) ten years of experience in architectural planning and design work for a broad variety of building types, which includes a minimum of (5) five years of leading and/or supervising the work of others (including project consultant team)

Required Knowledge, Skills, and Abilities:

  • Pertinent federal, state and local laws, codes and regulations related to assigned area of responsibility including environmental policies and laws under the California Environmental Quality Act (CEQA).
  • Modern principles, practices, and techniques of current and advanced planning.
  • Excellent customer service and public relations skills.
  • Leadership and management skills to lead project committees and manage large and complex professional teams.
  • The occupational hazards and applicable safety standards and procedures.
  • Ability to learn, interpret and apply a wide variety of Federal, State, and University regulations, policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
  • Anticipates the impact of office administration problems and solutions on other areas; analyzes operational and procedural problems and develops, recommends and evaluates proposed solutions.
  • Analyzes budgetary data, and makes accurate projections requiring some inference. Writes and presents own reports. Effectively handles interpersonal interactions at all levels. Uses negotiation and persuasion skills verbally and in writing in a professional and tactful manner to achieve results and expedite projects.
  • The incumbent must have sound judgment, creativity, management and problem solving skills, as well as excellent customer skills, written, oral and interpersonal skills.
  • Oversee and participate in the management of a comprehensive planning program.
  • Effectively utilize computer office systems, electronic communication technologies and other administrative tools.
  • Facilitate cooperation and motivate staff to accomplish established goals; provides goal clarity, expectations, resources, and feedback to maximize productivity and effectiveness of individual and team contributions. Foster employee development through coaching, counseling and training.
  • Develop and implement short and long-term plans and initiatives to meet established goals and objectives.

Specialized Skills:

  • Demonstrated ability in planning, design, and construction administration, over a variety of construction delivery methods.
  • Demonstrated ability to manage multi-million dollar budgets, provide budget analyses and apply administrative processes to successfully complete projects
  • Thorough knowledge of pertinent state, federal, and planning, design, and construction concepts, methods and related rules, laws, and regulations
  • Experience creating a highly responsive, customer-oriented portfolio of facilities-related services
  • Experience reading and interpreting construction drawings and specifications
  • Knowledge of construction procedures and bidding processes

Preferred Skills:

  • Experience within the California State University or public state agency
  • Master’s degree in Architecture, Engineering, and Construction or related field.
  • Professional license in Architecture and/or Engineering (or working towards)
  • LEED Accreditation (or working towards)
  • DBIA Certification (or working towards)
  • Work experience in an academic setting, ideally Public Higher Education
  • Experience in conceptual capital project budgeting and scheduling, project planning, design, and project development is desired
  • Experience and knowledge of physical and environmental planning and with specific knowledge of the California Environmental Quality Act (CEQA) is desired
  • Direct experience in the management and supervision of consultants and/or professional staff direct reports in higher education capital program planning and management, preferably for a large institution is preferred
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Filing Deadline

Applications received by September 9, 2019 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded at the request of the hiring manager and/or search committee.

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Application Procedures

Individuals interested in being considered for this position should submit an on-line application and attach the following supporting documents: 1) resume, 2) letter of interest which includes a narrative detailing how the candidate fulfills each of the required and preferred items listed under Qualifications, and 3) names, email addresses and telephone numbers of three references who can provide current assessments of the candidate's qualifications for the position.

Pursuant to Executive Order 883, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at:

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

This is a full-time management position covered by the California State University Management Personnel Plan. Under this plan, employees are subject to management reviews and serve at the pleasure of the University President of that campus.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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Job No:
Posted: 7/30/2019
Application Due: 9/28/2019
Work Type: