Grants Manager

Job description

Position Summary

Handle all aspects of post-award grants administration for the Center for Cyber Security, managing all activities from inception to close out. Pre-award duties include draft budgets upon request and work with the school's Office of Sponsored Research on pre-award matters if necessary. Post Award duties include Manage complex fiscal accounting records for funds 20, 22, 24 and 25 chartfields supporting the department’s research activity, including federal grants, gifts, and subcontracts and startup funds. Monitor payroll of all personnel on all funds managed. Monitor OTPS expenses charged to all chart fields managed. Remind faculty to submit annual and final reports for their grants by their deadlines. As the department’s grants contact person, review, track, and advise the Sponsored Programs Accounting Office (SPA) on the accuracy of financial reports and/or invoices sent to funders as well as assisting the SPA department with grant close out process. Coordinate with the Tandon OSR and Washington Square OSP office to ensure appropriate paperwork is filled out when additional increments for grants are received or modifications are needed to amend grants, subcontracts, consultant agreements, and similar tasks. Assume role as Pre-reviewer in ERS during the fall, spring and summer effort certification periods and review that all effort/payroll reflected in ERS match what was allocated/charged to the grant for the certification period. Work with the faculty to make sure effort is accurate and that they certify in ERS in a timely manner. Work with the Sr.Financial Analyst in the Cost Analysis area of SPA to revise any ERS forms as needed to reflect accurate effort on project being certified. Perform any needed retroactive payroll cost transfers as needed and in a timely manner. Ensure any cost sharing is tracked and processed accordingly. Track sub award spending on grants to ensure appropriate spending according to awarded budget. Verify that student stipends are correctly processed in Workday and/or SIS system. Work with the faculty, Department Manager and Program Coordinator/HR Analyst to ensure personnel and students are hired on their grants with the correct account codes and payroll amounts. Assist faculty with budget projections on their grants. Work with other NYU departments where CCS faculty have joint or affiliated appointments elsewhere (i.e. Courant). Approve reimbursements in AP Workflow, payments processed in iBuy, and other administrative processes involved in the post-award management of grants. Ensure up-to-date knowledge of grant compliance policies, and maintain strong working relationships with the personnel in the OSR, OSP, SPA and other central university offices.


Required Education:Bachelor's DegreePreferred Education:Bachelor's DegreeRequired Experience:5+ working in sponsored research administration at a University. Post Award Grants Management and general knowledge of grants management as well as thorough knowledge of the Uniform Guidance.Preferred Experience:Over 5 years experience in related areaRequired Skills, Knowledge and Abilities:Proficiency with use of computers, experience in Excel, electronic mail and internet systems. Should be well organized and self- motivated with good people skills. Must be able to work flexible hours.Preferred Skills, Knowledge and Abilities:Familiarity with University policies and procedures, partidularly grants and contracts, in addition to familiarity in a research, technical and/or grants funded environment.

Additional Information

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 7/30/2019
Application Due: 11/24/2019
Work Type: