#100827 Instructional & Student Support Services Assistant

UCSD Layoff from Career Appointment: Apply by 08/01/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/12/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Physics is a prominent, highly-ranked, and research-intensive department at UC San Diego, with 400+ employees, annual expenditures of roughly $50M, annual course enrollment greater than 16K, and over 140K square feet of space in 8 campus buildings. Research and instructional activity occurs over an unusually broad range of disciplinary areas, including: astrophysics & astronomy, atomic/molecular physics, biophysics, condensed matter physics, controlled fusion & plasma physics, elementary particle physics, nanoscience, and nonlinear dynamics.

Research activity occurs both on-campus and in multiple off-campus locations, including: U.S. National Laboratories such as Argonne, Lawrence Livermore, and LANL (Los Alamos National Lab); observatories throughout the world; Antarctica; Gran Sasso Underground Laboratory (LNGS) in Italy; PandaX experiment at China Jinping Underground Laboratory (CJPL); the Large Hadron Collider at CERN (the European Organization for Nuclear Research) in Switzerland; also to include the currently constructed Simons Observatory in the Atacama Desert in Northern Chile.

Research collaborations frequently involve other U.S. and international universities, National Labs; research institutes such as The Scripps Research Institute and the Salk Institute; and/or companies such as SAIC and General Atomics. Sponsored research activities are funded by 40-50 different funding agencies, including NSF, NIH, DOE, DOD, and AFOSR.

Instruction occurs at multiple levels. With approximately 150 students, the doctoral program has a flexible and broad-based curriculum which leads to a Ph.D. in Physics or a Ph.D. in Physics with a Specialization in Biophysics. With nearly 450 Physics majors, the undergraduate major program is one of the most productive in the nation.

Students may obtain B.S. degrees with optional specializations in Astrophysics, Biophysics, Computational Physics, Earth Sciences, or Materials Physics, or B.A. degrees with an optional specialization in Secondary Education. A unique 5-year contiguous program leading to a B.S./M.S. in Materials Physics is also available. Lower division courses allow students to satisfy their general education requirements and serve as foundational courses for students majoring in the sciences and engineering.

Applies professional student services concepts, policies and procedures in the completion of Student Services assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with Student Services specialists in the course of completing increasingly complex assignments. Follows standard practices and procedures in analyzing Student Services situations or data from which answers can be readily obtained. Exercises some judgment within defined procedures and policies to determine appropriate action.

Under Undergraduate Program Coordinator & Advisor (UPCA) and Student Affairs Manager's direction, serve as initial point of contact for the Physics Student Affairs Office. Primary responsibility for "triage" student services, providing guidance to students and visitors. Provide individuals with accurate information and appropriate referrals to various campus offices/resources. Responsible for building the quarterly schedule of classes under the direction of the (UPCA). Provide general office management and administrative support in highly computerized and team-oriented environment.

  • Demonstrated experience working with a diverse student population.

  • Demonstrated knowledge and experience in Higher Education.

  • Proven record management experience. Proven skill in establishing and maintaining accurate, organized records, files and filing systems.

  • Ability to communicate effectively orally and in writing.

  • Excellent interpersonal skills.

  • Multicultural competencies; ability to work with diverse populations.

  • Strong computer skills such as word processing, database management, electronic mail, spreadsheets, internet/intranet, and desktop publishing applications.

  • Ability to multitask, balancing multiple, often conflicting, priorities with deadline constraints and numerous interruptions. Accuracy and attention to detail.

  • Demonstrated ability to maintain strict confidentiality.

  • A background check is required.

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