Payroll & HRIS Analyst - PT

District Office
Jul 27, 2019
Institution Type
Community College
Duties and ResponsibilitiesAnalyst Part-Time, Payroll and Human Resource Information Systems  District Office
City Colleges of Chicago (CCC) is made up of seven colleges, the largest community college system in Illinois and one of the largest nationally. We provide more than 80,000 students each year access to a quality, affordable education. CCC supports students in meeting their goals – whether that is pursuit of a credential to head into or advance in the workforce, an associate degree with the intention to transfer to a four-year college, free GED or ESL courses, or continuing education. CCC seeks candidates committed to our students’ success and offers a unique opportunity for faculty and staff to have a lasting impact in our students’ lives.  
Primary Objective:
 CCC’s Office of Human Resources is committed to fostering an environment that attracts, motivates, and retains a highly skilled and diverse workforce. In support of this mission, the Analyst Part-time, Payroll and Human Resource Information Systems is responsible for ensuring timely, accurate and effective processing of payroll disbursements for all employees in compliance with federal and state tax regulations and requirements, and providing functional and technical support and guidance in CCC’s utilization of human resource information systems. 
 Essential Duties: HRIS: (50%)  
    • Participates project work related to new HRIS systems or upgrades to existing systems. 
    • Provides the HRIS Director with recommendations to improve the functionality of the PeopleSoft HCM system and any additional non-PeopleSoft related components.
    • Creates and maintains system and or process documentation.
    • Uses PeopleSoft query tools to create and run routine queries and produce reports from the PeopleSoft HCM system. Ensures that any regularly scheduled reporting processes are executed by documented deadlines. 
    • Audits system capabilities for accuracy, integrity, and functionality by performing system testing, monitoring and documenting test results, analyzinAdministers payroll-related functions including but not limited to processing new hires, terminations, wage garnishments, deduction updates and all entry related to employee master file. 
Essential Duties Payroll: 50%
    • Assist in running payroll reports as needed.
    • Administers payroll-related functions including but not limited to processing new hires, terminations, wage garnishments, deduction updates and all entry related to employee master file. 
    • Assist in all biweekly payrolls to ensure they are are processed in a timely and accurate manner. 
    • Coordinate new employee orientation. 
    • Train new managers on proper timekeeper procedures.  
    • Perform timekeeper audits (no lunch violations, PT/FT hours audits, & no hours worked). 
    • Responds to payroll-related inquiries including but not limited to, payroll deductions, wage garnishments, child support payments, PTO and Sick accruals, retroactive pay calculations, tax questions, employment verifications and resolves employee paycheck issues.
    • Assist with preparation for regular and annual payroll audits. 
Reporting Relationships: 
Manager of Payroll/HRIS Supervision:None

    • Bachelor's degree in a relevant field with at least three years of experience in the areas of HR applications, database management, and payroll management, or an equivalent combination of training and experience for a large organization 
    • Three years of technical expertise in PeopleSoft or a similar HRIS 
    • Experience identifying, implementing, and executing improvements to existing processes 
    • Experience in project management  
    • Understanding of federal and state tax laws and their impact on payroll
    • Demonstrated functional knowledge in PeopleSoft HCM 
    • Strong working knowledge of various HR functions e.g. recruiting, compensation, benefits administration and payroll processing.
    • Ability to successful manage complex, ambiguous, and multiple priorities 
    • Effective leadership skills Proficient in the use of Microsoft Office (Word, Excel and PowerPoint) 
    • Excellent influencing, relationship-building, communication and presentation skills

We are an equal opportunity and affirmative action employer. 

Thank you for your interest in City Colleges of Chicago.  

Job: Payroll
Primary Location: District Office
Job Posting: Jul 26, 2019, 2:39:05 PM

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