Executive Assistant - Planning and Facilities Management

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant - Planning and Facilities Management

The Planning and Facilities Management (PFM) team is one made up of dedicated professionals is responsible and committed to providing the Georgetown University community services related to campus and space planning, design and construction, real estate, facility maintenance, utilities, grounds, custodial, transportation and parking. We strive to provide our clients outstanding and timely services and integrate sustainable practices into our operations. PFM is seeking an Executive Assistant with the goal to bring value to this role and join our team.

The Executive Assistant provides administrative support to Planning and Facilities Management (PFM) with primary office management responsibilities to the PFM Business Office. Duties include but are not limited to:

• Manages or coordinates special projects.
• Investigates inquiries, complaints and concerns, makes appropriate referrals or responses, and assures follow up on resolution of concerns and requests made of the Associate Vice President.
• Serves in GMS financial roles as requisitioner, reviewer, buyer, expense preparer, and journal preparer.
• Serves as primary point of contact for laundry refunds.
• Manages office petty cash fund.
• Schedules and arranges logistics for department employee training program.
• Supports VP Special Assistant in his/her absence.
• Manages Business Office web presence and contributes to the site maintenance of the department web site.
• Coordinates staff functions for area and participates on department committees as requested.
• Hires, trains and supervises student employees.

Qualifications

• Bachelor's degree
• Three to five years of progressively responsible administrative experience.
• Must be computer literate with specific experience in MS Office applications to include word processing, spreadsheet and presentation applications.
• Must have excellent verbal and written communication skills. Must have excellent interpersonal skills.
• Should be able to work well independently but also function as a member of the team.
• Must be able to handle multiple tasks simultaneously and work through interruptions.
• Must have strong awareness and sensitivity to customer service orientation.

Preferred qualifications

• Familiarity with a university environment
• Familiarity with web language or ability to learn quickly to master University platform
• Familiarity with WorkDay
• Supervisory experience

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Executive-Assistant---Georgetown-University-Planning-and-Facilities-Management_JR06858





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