Purchase Associate

Job description

The Finance Office at the State University of New York at Oswego invites applications to fill a full time Purchase Associate position.

Posting Date:  July 25, 2019

Review Date:  Review of applications will begin August 5, 2019 and will continue until the position is filled.

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit:   

https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-April-2019.pdf or http://www.suny.edu/benefits/

Date of Appointment: On/around September 5, 2019

Description of Responsibilities:

Reporting to the Assistant Vice President for Finance & Budget, the Purchasing Associate manages and supervises all of the functions associated with the procurement of goods and services for the institution.   The Purchase Associate is responsible for formulating procurement policy, providing guidance and direction to the campus community and will oversee the day to day operations of the Purchasing Department (currently 5 staff).  The Purchase Associate interacts with all levels of College Administration, faculty, staff as well as vendors, SUNY System Administration, NYS Comptroller, Office of General Services, and the Attorney General of NYS. 

Specific responsibilities include but are not limited to, overseeing bid procedures, negotiation and formulation of contracts for both general procurement and construction contracts, development and review of contractual agreements for the institution and proving guidance, training and support for office staff.  The Purchase Associate will also manage and direct the College’s Procurement card program as well as oversee the inventory control asset management operation. 

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan (https://www.oswego.edu/diversity/).  As such, the Purchase Associate will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Required Qualifications:

  • Bachelor’s degree by time of appointment
  • Understanding and familiarity with current application software systems, including MS Office, web based procurement systems, email
  • Ability to manage and understand broad concepts and precise details. 
  • Prior supervisory experience

Preferred Qualifications:

  • Bachelor’s degree in Business or Finance
  • 3 years management level experience in a purchasing/procurement setting
  • Experience in public higher education along with applied knowledge of NYS purchasing and procurement policies and procedures. 
  • Public Purchasing Officer Certification (CPPO)S
  • Strong demonstrated customer service skills. 

To Apply:  Submit a cover letter addressing qualifications, resume, copies of unofficial transcript for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:


If you have any questions about the position, please call or e-mail:

Becky Waters, Search Committee Chair


[email protected]


Files must be complete (all documents in the application instructions submitted) to be considered.  Official transcripts and are required prior to hiring. 

Visa sponsorship not available for this position.

Description of Department:  The primary function of the Purchasing Department is the procurement of goods and services required by the College to fulfill its mission in education, research, economic and cultural/ social development. Through effective communication, both internal and external, the Purchasing Department strives to provide for the varied needs of the campus community while staying within the laws and regulations of the New York State Office of the State Comptroller, the New York State Office of General Services and the State University of New York. This involves a balance between efficient and timely service to our customers and providing an environment of good sound business controls to protect the assets of SUNY Oswego.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse.  One of 13 comprehensive colleges in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked 11th among public master’s-level universities in the 2019 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review’s Best Regional Colleges in the Northeast – an honor bestowed on the college every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to 8,000 undergraduate and graduate students.  The college offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

Oswego is committed to enhancing its diversity across the entire campus community. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy, https://www.oswego.edu/title-ix/non-discrimination-policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected].  

For Campus Safety information, please see the Annual Security and Fire Report (Clery): https://www.oswego.edu/police/annual-report.

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]   




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 7/25/2019
Application Due: 9/23/2019
Work Type: