Pike County Secretary- Part-time, Temporary

Job description

Posting Details

Posting NumberG/R04472PWorking TitlePike County Secretary- Part-time, TemporaryDepartmentCAES Northwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websiteEmployment TypeEmployeeAdditional Schedule InformationAdvertised SalaryAnticipated Start Date08/25/2019Posting Date07/23/2019Closing DateOpen Until FilledYesSpecial Instructions to ApplicantsLocation of VacancyNW District EOO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.


Please approximate the percentage of time spent on each task (out of 100%) during a typical work week. List these tasks in order of importance, with the most critical task coming first. Do not list more than 6 entries – do not go below 5% time per assigned duty.


Maintain office hours to assist clientele and conduct day to day operations. Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Percentage of time30Duties/Responsibilities

Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies and materials as needed.

Percentage of time30Duties/Responsibilities

Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

Percentage of time30Duties/Responsibilities

erform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. Other duties as assigned.

Percentage of time10Position Details

Classification TitleTemporary Office/ClericalFLSANon-ExemptUGA Job CodeJob FamilyFTE.725Minimum QualificationsPosition Summary

The temporary county extension secretarial position is a non-exempt professional staff role within the University of Georgia Extension Office responsible for handling the many resources offered by an extension office. A certain level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This person works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the appropriate County Extension Coordinator and the District Extension Director.

Relevant/Preferred Education, Experience, Licensure, Certification in Position

High school diploma or equivalent.

Knowledge, Skills, Abilities and/or Competencies

Good communication skills required to answer the telephone and greet public. Ability to learn about all of the services and resources available to county Extension clientele and the ability to assist clientele with access to these services and resources. Proficiency in current word processing and data management and accounting software programs (e.g. QuickBooks, Microsoft Word, PowerPoint, Excel).

Physical Demands

Sit at a desk and computer for long periods of time. Light lifting may be required; Some degree of physical activity is required for this position (e.g. demonstration materials, and audio-video equipment).

Is this a Position of Trust?Does this position have operation, access, or control of financial resources? YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoIs driving a requirement of this position?Does this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoPosting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
      Optional Documents
      1. Resume/CV
      2. Cover Letter
      3. Writing Sample
      4. Other Documents #1
      5. List of References with Contact Information




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      Job No:
      Posted: 7/25/2019
      Application Due: 12/14/2020
      Work Type: