Tax Specialist

Job description

Tax Specialist
Middlebury College

Posting Number: S01317

Position Summary:
The Tax Specialist has responsibility for the institutional tax administration for operations of the College and is an integral part of the College global operations. The Tax Specialist provides high-quality and timely service and support to all the departments that rely on the Tax Office's services including the undergraduate program, the Language Schools, the Bread Loaf School of English, the Bread Loaf Writers' Conference, MiddCore, the Schools Abroad, and the Monterey Institute of International Studies as well as Middlebury's vendors. This position reports directly to the Controller.

Essential Functions:
Earliest anticipated start date is September 15, 2019.

Offer is contingent upon successful completion of a criminal background check.

International Taxation:

  • Overall responsibility and accountability for the foreign international payments processed through payroll and accounts payable. This includes working with the appropriate departments to identify and properly capture payments for 1042, 1099, 1098, W-2, etc. for federal, state and other related tax filings.
  • Overall responsibility to capture information on all foreign nationals working, studying, providing services, or volunteering in the U.S. for or at the College
  • Maintains tax database and keeps records to allow for determination of taxability of payments to foreign nationals.
  • Educates and trains the Payroll, Human Resources, and the Accounts Payable office in determining proper taxation of payments to foreign nationals.
  • Member of the Global Operations Committee
  • Works collaboratively with Human Resources on determining payment type and taxability of international service providers such as, expatriates, localized U.S. citizens, local foreign national employees, independent contractors, and vendors
  • Works collaboratively with the Schools Abroad, Language Schools, Bread Loaf School of English, Bread Loaf Writer’s Conference, and the Monterey Institute on tax issues arising from their global locations.
  • Advises programs, departments, and faculty/staff on tax implications of activities abroad.

U.S. Taxation:

  • Overall accountability and responsibility for institutional tax administration.
  • This responsibility includes acting as a resource for the Controller’s Office regarding the filing of the Internal Revenue Service forms. These forms include but are not limited to Forms 990, 990-T and related filings; international tax filings; tax advice and guidance on international workers, IRS Forms 1042-S, W-2, 1099, 941, 1098-T and related reporting, deferred gift tax reporting, and limited partnership investments.
  • Liaison regarding Internal Revenue Service and tax authority inquiries and College representative to the IRS and tax authorities.
  • Ensures that tax-related policies and pay practices are legally compliant and provides research, consultation, analysis and modeling on tax issues and tax policy implementation.
  • Reviews sales, alcohol, room and meals tax filings for various states, California specific filings such as DE 542 and From 592, foreign gifts and contracts disclosures, Forms 8282, 8283, 1098-T, W-2, 941, 1099MISC, 1099DIV, 2290, 5227, K-1’s, 8300, LC-142, mortgage payoffs etc.
  • Reviews new tax coding or changes to tax coding for payroll (earn codes and deduction codes), student financial services (detail codes), accounts payable (1099 coding)
  • Reviews employment letters and contracts for taxable events. Works with the appropriate departments on taxability of events and how they need to be recorded.
  • Other Duties as Assigned

General Responsibilities:
  • Manages relationships in a fiscally responsible manner with close attention to compliance, with outside vendors, auditors and tax authorities and internal stakeholders.
  • Works collaboratively with the Controller to plan and develops effective communications to the College’s communities regarding tax policies and procedures.
  • Assists Controller with financial reporting, accounting, and year-end audit process.


Bachelor’s degree in accounting, business, finance, or other related field. CPA preferred.

Knowledge, Skills and Abilities:
Knowledge of U.S. tax laws relating to not-for-profits and taxation of U.S. residents and non-residents as well as of U.S. state tax reporting requirements. Good understanding of general accounting principles, accounts payable, payroll, human resources, and visa requirements and procedures.

Solid understanding of Windows Office suite products particularly outlook and excel. Knowledge of Windstar Technology products, SunGard Banner software, and image scanning software preferred.

Four or more years of prior accounting experience preferably in a higher education setting, with significant interpersonal contacts requiring independent professional judgment. Experience with global operations.

Advanced interpersonal and communications skills and ability to coordinate efforts across departments. Ability to articulate strategies and implement policies. The Tax Specialist is routinely involved in highly sensitive matters; errors in judgment could adversely affect the financial integrity and the reputation of the College. Must be detail-oriented and handle confidential material in a discreet manner.

Physical Demands:

Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here:

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Job No:
Posted: 7/24/2019
Application Due: 7/24/2031
Work Type: Full Time