Grants Coordinator B
Job location: Chemistry Department
Employment Type: Full-time
Posted data: 2019-08-21
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleGrants Coordinator BJob Profile TitleGrants Coordinator BJob Description SummaryUnder limited supervision, the Grants Coordinator B will be responsible for the preparation, review and submission of sponsored program proposals for submission to sponsors. Will function as a resource for sponsored program guidelines, policies and procedures.
Under limited supervision, the Grants Coordinator B will be responsible for the preparation, review and submission of sponsored program proposals for submission to sponsors. Will function as a resource for sponsored program guidelines, policies and procedures. The individual will also assist the Grant Manager in preparing and reconciling monthly BEN/Business Object reports, prepare and enter journal entries and other financial transactions with BEN Financials, Concur and Workday (payroll system). Will provide financial monitoring and reporting for sponsored programs including foundations, federal and other agencies. Post award duties include award set up and management for financial and regulatory compliance, meeting regularly with investigators for expense reporting and projects, and processing reports and transactions, including subcontract activity from start to close out. When not in conflict with primary grant responsibilities, a successful candidate will be available to assist with non-grant related transactions such as payroll, grad funding, service-center journal entries, reimbursements, reconciliations, etc. within the business office.
The successful candidate for the Grants Coordinator position will have the following qualifications:
* Bachelor's degree and 2 to 3 years pre- and post- award experience, or equivalent combination of education and experience, is required
* Experience with NIH, NSF and other federal granting agencies is required
* Proficiency in Microsoft Excel, Adobe applications, Business Objects
* Excellent critical thinking, analytical, verbal and written communication is required
* Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required
* The ability to be comfortable working in a frequently changing environment, and to function as part of a team
* Familiarity with UPENN sponsored research policies and related financial systems is a plus
This position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with both faculty and staff members. We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability and desire to add value to the sponsored research enterprise. This position requires the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant guidelines with constituents in a professional, diplomatic and assertive manner. A successful candidate will exhibit a professional presence which will allow the candidate to take ownership of the grants process, and an ability to react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears depending on project deadlines and an ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. The Grants Coordinator must be eager to take on greater responsibility and proactively work on professional development skills. Experience with NIH, NSF and other federal granting agencies is required.
Office, library, computer room
Typically sitting at a desk or table
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.