This job has expired

BOOKS PRODUCTION COORDINATOR

Employer: Duke University
Location: Duke Univ. Press-Edit, Design & Producti

Administrative Jobs: Academic Affairs, International Programs, Publishing & Presses
Jobs Outside Higher Education: Publishers & Presses
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Duke University Press is seeking a Book Production Coordinator to provide print production and manufacturing oversight for 140-plus new book titles per year; to manage the printing by outside vendors of all new Duke University Press (DUP) book titles and reprints. The Book Production Coordinator must have excellent project management skills, ability to make decisions and solve problems independently, and a demonstrated commitment to continuous learning.

If interested please submit the University-required electronic application, including your résumé and cover letter, before close of the position at NOON on Mon. July 29, 2019.

Job Responsibilities:

Manage printing by vendors of new DUP books and reprints, including delivery of digital files, quality of printing, meeting of schedules, and delivery of both printed books and e-assets (digital output)Perform quality assessment on final files and all related instructions before they are delivered to vendors; obtain corrected files or adjusted paperwork as necessary from other Editing, Design, and Production (EDP) staff membersFor reprints: Calculate project cost estimates using various vendor scales, compare results from vendor scales and choose vendors based on best manufacturing scenario for each new title; suggest changes to paper stocks, trim sizes, and print runs based on cost, quality, and scheduleProvide vendors with complete and accurate materials, clear direction, and accurate information needed for printing, binding, and preparation of e-assets of all DUP books; and for delivery of those new titles, reprints, and e-assetsManage all printing-related schedules, working with vendor schedules to ensure tight deadlines are met, including shipments of all components (such as covers) from the component vendor to the printer; shipments of completed books to DUP warehouse or customers; deliveries of e-assets to downstream customersManage all internal spreadsheets and Google docs to annotate changes in delivery dates; notify relevant EDP staff/management of any schedule changesReview advance copies from print vendors for quality; troubleshoot with vendor for problem; troubleshoot pending deliveries; release stock according to protocols; complete documentation for deliveries and productionTroubleshoot problems in files when notified by archiving service; notify relevant EDP staff/management of any delays in archiving of files, especially if delivery to e-booksellers may be affected; run weekly reports for completion of expected services and deliveries

Contribute to the smooth operation of the Editing, Design, and Production workgroup and the exchange of information and materials with other DUP workgroupsSuccessfully implement new procedures into established workflowsProvide accurate delivery date information for books and e-assets to relevant DUP groups and teamsMaintain accuracy of internal training materials, procedures, and instructions; suggest updates and revisions as processes changeFoster productive working relationships with EDP colleagues, and with colleagues from DUP’s accounting and warehouse teams

Administer job-related costsObtain and review vendor invoices for accuracy, and for compliance with pricing scales and DUP invoicing standards; work with vendors to resolve any disputed chargesProcess and submit invoices for payment, with necessary documentation and within Duke and vendor payment termsNotify relevant EDP management of any invoicing problems if not resolved within payment due datesMaintain electronic and paper financial records in accordance with DUP policy

Preferred Experience and Abilities: Three years of experience in book production and inventory management. Experience in prepress and print/bind processes; analytics; independent decision-making; cost analysis and cost management; inventory management; schedule management; vendor management.

Preferred Skills: Project management; databases; spreadsheets; organizational and problem-solving skills; analytical skills (quality control, schedule management, schedule tracking, invoice processing); excellent communication skills, both written and verbal.

Minimum Qualifications

Education

Work required knowledge of grammatical rules and practices and mathematical principles as well as organizational and communications skills generally acquired through two years of post-secondary education.

Experience

Work generally requires three years of experience in a publication production position to acquire familiarity with applying printing specifications to publication. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University. Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science "James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth. Duke Meeting

“By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

Send job

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert