BOOKS PRODUCTION COORDINATOR
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Duke University Press is seeking a Book Production Coordinator to provide print production and manufacturing oversight for 140-plus new book titles per year; to manage the printing by outside vendors of all new Duke University Press (DUP) book titles and reprints. The Book Production Coordinator must have excellent project management skills, ability to make decisions and solve problems independently, and a demonstrated commitment to continuous learning. If interested please submit the University-required electronic application, including your résumé and cover letter, before close of the position at NOON on Mon. July 29, 2019. Job Responsibilities:Manage printing by vendors of new DUP books and reprints, including delivery of digital files, quality of printing, meeting of schedules, and delivery of both printed books and e-assets (digital output)Perform quality assessment on final files and all related instructions before they are delivered to vendors; obtain corrected files or adjusted paperwork as necessary from other Editing, Design, and Production (EDP) staff membersFor reprints: Calculate project cost estimates using various vendor scales, compare results from vendor scales and choose vendors based on best manufacturing scenario for each new title; suggest changes to paper stocks, trim sizes, and print runs based on cost, quality, and scheduleProvide vendors with complete and accurate materials, clear direction, and accurate information needed for printing, binding, and preparation of e-assets of all DUP books; and for delivery of those new titles, reprints, and e-assetsManage all printing-related schedules, working with vendor schedules to ensure tight deadlines are met, including shipments of all components (such as covers) from the component vendor to the printer; shipments of completed books to DUP warehouse or customers; deliveries of e-assets to downstream customersManage all internal spreadsheets and Google docs to annotate changes in delivery dates; notify relevant EDP staff/management of any schedule changesReview advance copies from print vendors for quality; troubleshoot with vendor for problem; troubleshoot pending deliveries; release stock according to protocols; complete documentation for deliveries and productionTroubleshoot problems in files when notified by archiving service; notify relevant EDP staff/management of any delays in archiving of files, especially if delivery to e-booksellers may be affected; run weekly reports for completion of expected services and deliveries Contribute to the smooth operation of the Editing, Design, and Production workgroup and the exchange of information and materials with other DUP workgroupsSuccessfully implement new procedures into established workflowsProvide accurate delivery date information for books and e-assets to relevant DUP groups and teamsMaintain accuracy of internal training materials, procedures, and instructions; suggest updates and revisions as processes changeFoster productive working relationships with EDP colleagues, and with colleagues from DUP’s accounting and warehouse teams Administer job-related costsObtain and review vendor invoices for accuracy, and for compliance with pricing scales and DUP invoicing standards; work with vendors to resolve any disputed chargesProcess and submit invoices for payment, with necessary documentation and within Duke and vendor payment termsNotify relevant EDP management of any invoicing problems if not resolved within payment due datesMaintain electronic and paper financial records in accordance with DUP policy Preferred Experience and Abilities: Three years of experience in book production and inventory management. Experience in prepress and print/bind processes; analytics; independent decision-making; cost analysis and cost management; inventory management; schedule management; vendor management. Preferred Skills: Project management; databases; spreadsheets; organizational and problem-solving skills; analytical skills (quality control, schedule management, schedule tracking, invoice processing); excellent communication skills, both written and verbal.Minimum Qualifications
Work required knowledge of grammatical rules and practices and mathematical principles as well as organizational and communications skills generally acquired through two years of post-secondary education.
Work generally requires three years of experience in a publication production position to acquire familiarity with applying printing specifications to publication. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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