Administrative Assistant

Job description

The Office of Institutional Diversity, Equity, and Inclusion (OIDEI) at the College of New Jersey is seeking a full-time administrative assistant. The OIDEI provides institutional leadership in enhancing respectful, diverse and inclusive work and learning environments at The College of New Jersey Community. The OIDEI serves as a partner with all campus offices as each area makes its unique contribution to the overall inclusivity of the campus community. This professional services specialist for OIDEI will serve as the Administrative Assistant to the Vice President for Equity & Inclusion and support the staff of the OIDEI.

Duties include:

  • Serve as receptionist for the Office of Institutional Diversity, Equity, and Inclusion.
  • Answer and screen phone calls, appointments and visitors in accordance with established procedures; directs calls, appointments, and visitors appropriately.
  • Maintain departmental calendar and schedule appointments for OIDEI staff.
  • Maintain essential records and files, ensuring confidentiality of materials.
  • Assist with maintaining and preparing appropriate documentation for the various OIDEI budgets.
  • Assist the staff of the OIDEI with planning of DEI-related events, including speakers, trainings, workshops, etc.
  • Assist with the maintenance of the Bias Incident Report and the reporting of data through Symplicity software.
  • Establishes liaison and maintains cooperative working relationships with other staff or organizations whose functions impact on assigned responsibilities.
  • Maintain the social media presence of the OIDEI.
  • Prepares correspondence in the course of official duties.


  • Graduation from an accredited college with a Bachelor's degree.

Preferred Qualifications:

  • Professional experience in a higher education setting.
  • Customer service experience in an academic environment or professional environment.
  • Knowledge of MS Word, Access, Excel, PowerPoint, and Publisher; WordPress; Symplicity Management Software; MS Google Platform; PAWS; Qualtrics; and TCNJ Finance & Business Services budget management systems including BB Reports, MAPS, Concur, and P-Card system.
  • Ability to handle multiple projects in a high-paced setting.
  • Exceptional interpersonal and communication skills, especially with undergraduate students.
  • Exceptional organizational/logistical skills, especially event planning and execution.
  • Discretion and confidentiality in handling of personal details, incident reports, and other privileged
  • Sincere interest in and commitment to addressing issues of social justice, promoting diversity on campus, and fostering an equitable TCNJ community.

About TCNJ:

Founded in 1855, TCNJ is a selective public primarily undergraduate institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the residential experience for our nearly 6,500 undergraduate students, 30% of whom are self-described as members of groups traditionally underrepresented in academe and STEM. Students benefit from a 13-to-1 student-to-faculty ratio and an average class size of 21 students, which has led to TCNJ attaining a first-year to sophomore retention rate of 94% and a graduation rate of 86%. TCNJ has also received national recognition for the adoption and promotion of the teacher-scholar model for our faculty and deep engagement of our undergraduates in research. TCNJ was awarded the inaugural "Campus-wide Award for Undergraduate Research Accomplishment" from the Council on Undergraduate Research in 2015. In part because of TCNJ's intentional and comprehensive integration of research into our undergraduate curricula and institutional culture, an increasing number of TCNJ graduates have pursued and completed doctoral degrees over the past ten years. TCNJ was awarded, in 2006, a Phi Beta Kappa chapter-an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools-Arts and Communication; Business; Education; Engineering; Humanities and Social Sciences; Nursing, Health, and Exercise Science; and Science. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty. For more information about TCNJ, visit

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.




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Job No: 9253Y
Posted: 7/23/2019
Application Due: 9/21/2019
Work Type:
Salary: Negotiable