Program Assistant

Job description

The Department of Political Science and the Program in International Studies at The College of New Jersey seek a Program Assistant. The Political Science Department has 7 full-time faculty and oversees the Political Science major and minors in Political Science, Pre-Law, and Public Policy Analysis and Management. The International Studies Program oversees the interdisciplinary International Studies Major as well as minors in International Studies, African Studies, Central Eurasian Studies, European Studies, Middle East Studies, Latin American and Caribbean Studies. Together, Political Science and International Studies serve more than 300 students in these academic programs.


The Program Assistant provides primary program assistance to the chairperson of the Political Science Department, the Director of the International Studies Program, full-time faculty, adjuncts, and students and coordinates the administrative work of the department. Duties include:

  • Interviews, hires, trains, supervises student employees
  • Maintains, monitors and logs department and grant budgets and financial records and reports in the Oracle/PeopleSoft-based ledger system
  • Prepares adjunct contracts and maintain adjunct database
  • Enters course schedules and schedules classrooms in the respective academic and space management systems
  • Compiles Department Faculty Assignment Report (FAR) for faculty and adjunct staff
  • Maintains, files and secures confidential personnel files for faculty, adjuncts and students
  • Arranges conferences and meetings; books rooms and submits catering reservations and payment; prepares and assembles event and recruitment materials
  • Manages the websites and Social Media accounts for the Political Science Department and the International Studies Program
  • Gathers and maintains databases of relevant information like student advising, alumni, and adjunct instructors
  • Coordinates faculty recruitment candidate scheduling, travel, hotel accommodations, and expense reimbursements
  • Answers departmental inquiries in person, over the phone, and over email
  • Acts as administrative liaison with other academic and administrative units on campus, collaborated with other units on campus, as well as with staff in other departments
  • Coordinates arrangements for faculty and student travel, visiting speakers, and other campus events
  • Maintains minutes and agendas from department meetings


The successful candidate must possess a Bachelor's degree, but may substitute experience on a year for year basis if not in possession of a four-year degree.

Contact Information

Qualified candidates should apply online and attach a letter of interest, resume (CV), as well as the names and contact information for three professional references by August 7, 2019. Applications received after this date will be considered until a viable finalist has been found. Final offer of employment is contingent upon the successful completion of background and reference checks.

This position includes a comprehensive benefits package including health, dental, and prescription plans, as well as well as retirement, sick and vacation leave, and tuition savings programs. This position is a New Jersey Civil Service position and carries the state title Program Assistant. The salary range for Program Assistant begins at Range P16, Step 1, $42,895.85. It is included for membership in the Communication Workers of America (CWA) bargaining unit. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position.

About TCNJ

Founded in 1855, TCNJ is a selective public primarily undergraduate institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the residential experience for our nearly 6,500 undergraduate students, 30% of whom are self-described as members of groups traditionally underrepresented in academe and STEM. Students benefit from a 13-to-1 student-to-faculty ratio and an average class size of 21 students, which has led to TCNJ attaining a first-year to sophomore retention rate of 94% and a graduation rate of 86%. TCNJ has also received national recognition for the adoption and promotion of the teacher-scholar model for our faculty and deep engagement of our undergraduates in research. TCNJ was awarded the inaugural "Campus-wide Award for Undergraduate Research Accomplishment" from the Council on Undergraduate Research in 2015. In part because of TCNJ's intentional and comprehensive integration of research into our undergraduate curricula and institutional culture, an increasing number of TCNJ graduates have pursued and completed doctoral degrees over the past ten years. TCNJ was awarded, in 2006, a Phi Beta Kappa chapter-an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools-Arts and Communication; Business; Education; Engineering; Humanities and Social Sciences; Nursing, Health, and Exercise Science; and Science. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty.

For more information about TCNJ, visit

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.




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Job No: 9081AZ
Posted: 7/23/2019
Application Due: 9/21/2019
Work Type:
Salary: Negotiable