BOOKS PRODUCTION ASSISTANT, DUKE PRESS
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Duke University Press (DUP) is seeking a Book Production Assistant to provide print production support and to assist with manufacturing oversight for 140-plus book projects per year; perform set-up and initial review and analysis of manuscripts at transmittal; order and process electronic files for archiving; and production of e-assets. If interested please submit the University-required electronic application, including your résumé and cover letter, before close of the position at NOON on Monday August 12, 2019. Job Responsibilities:Manuscript Check-Insset up new titles in Title Management; set up new title cost worksheet for new transmittalsperform character counts and castoffs of new manuscriptsrun preliminary manufacturing estimates for hardcover and paperback formatsset up electronic and paper production folders for new titles Manuscript Evaluationconfirm all files are present for each new transmittal: text files (including captions, notes, bibliography, tables); front matter; permissions log; art ms PDF; art evaluationcheck contents against manuscript files to confirm manuscript is complete; obtain any corrected files or missing manuscript materialscoordinate with books editorial associates to obtain corrected files or missing materialscheck notes style in text (author/date or numbered); check against notes in manuscript; check against bibliography or reference list to make sure styles conformanalyze manuscript for unusual formats, missing information, elements that both design and project editorial will need to be aware of; annotate findings in title manuscript evaluation formcheck art for preliminary evaluation of proper format and resolutionfile completed manuscript evaluation form in production folder and online folder before check-in and manuscript evaluation meetings Archiving and Electronic Publishing Supportrequest processing by BiblioVault of electronic orders to send to downstream customersrequest MARC records from DUP librarian; track receipt; upload MARC records to BiblioVaultorder e-assets; track due dates and delivery dates; upload e-assets to BiblioVaultrun weekly reports to check on completeness of files archived, pending deliveries, and deliveries to downstream customers; notify business weekly of downstream deliveries Administrative Dutiesapply for Cataloging in Publication (CIP); track receipt; distribute CIP to project editorsfile all book invoices in production folders; close out production folders to ensure complete record-keepingorder and send books to cover rights-holdersrun and distribute weekly books in production report to business Preferred Skills:Understanding of prepress, paper, printing, and binding processes; Microsoft Office Suite (Word and Excel); familiarity with Adobe Creative Suite and Adobe Acrobat highly desirable. Preferred Experience & Abilities: Knowledge of database systems and required reporting; excellent project management skills; good written and oral communication skills; book production experience a plus.
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires three years of clerical or research experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.