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CES Program Coordinator

Employer: Stanford University
Location: Stanford

Administrative Jobs: Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

CES Program Coordinator

Stanford University

Job Number: 84015

This is a fixed term position, August 2019 through January 2020.

Stanford Graduate School of Business

Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.

This half-time 6-month role at the Center for Entrepreneurial Studies (CES) manages programs and processes designed to support the entrepreneurial community at the Stanford Graduate School of Business. The role interfaces with graduate students, faculty, alumni, and external stakeholders to continuously improve and build upon existing CES programs and events.

Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates.

Your primary responsibilities include:

Responsible for leading the administrative functions for the CES program & team.

Track and analyze participation and satisfaction across CES programs.

Oversee case administration. Liaise with GSB Case Writing Office to ensure proper administration of CES cases, including proper presentation, filing, and distribution. Oversee the onboarding and management of CES contract case writers.

Streamline data management processes for CES. Work with the Research Hub and DS to develop and implement solutions.

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.

Analyze and review material and extract pertinent information for briefing purposes.

Positions at this level also include one or more of the following duties:

Responsible for leading the administrative functions of a program or unit.

Serve as building coordinator.

Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.

Be flexible to completing any other additional assigned duties.
To be successful in this position, you will bring:

High school diploma and six years of administrative experience, or combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.

A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

Discovery and fun. Visit campus gardens, trails, and museums.

Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Additional Information

Schedule: Part-time
Job Code: 4104
Employee Status: Fixed-Term
Grade: G
Requisition ID: 84015

Job:

Location: Graduate School of Business, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Organization

Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

Undergraduates: 6,980
Graduates: 8,897

Campus

8,180 contiguous acres in six governmental jurisdictions
Nearly 700 major buildings
97% of undergraduates live on campus

Research

5,300 externally sponsored projects
$1.33 billion total budget

Faculty

2,043 faculty members
21 Nobel laureates are currently members of the Stanford community
5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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