Payroll Technician II or III

Job description

Job Title: Payroll Technician II or III
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13759
Job Code: 1101 Payroll Technician II
Job Grade: Range A
Department: Payroll Services  

Payroll Technician II Salary Range: $3,101.00 to $5,290.00 per month

Payroll Technician III Salary Range: $3,529.00 to $6,019.00 per month.

Anticipated hiring salary for either position will be at the lower end of the range, commensurate with experience.

Note: Qualified applicants currently or recently employed in the CSU in a Payroll Technician II or III position with at least three years of CSU payroll experience may be considered for appointment at the Payroll Technician III level.

Note: This is a full-time, probationary, non-exempt position.

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Under general supervision, the Payroll Technician II or III independently performs the typical activities related to the processing of payroll and personnel transactions such as appointments, changes in status, leaves and separations for all categories of California State University (CSU) employees. Assignments require the incumbent to address individual situations by applying payroll/personnel regulations, CSU policies and administrative guidelines, state and federal laws, educational codes and collective bargaining agreements. The incumbent will act with diligence so that all information contained in personnel/payroll transaction forms is accurate and conforms to all relevant regulations; conduct the independent tracing, research and reconciliation of errors, and provide information and assistance on payroll processing matters to faculty and staff members.

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Position Summary

Major Duties of the job include:

  • Independently process and complete a diverse range of moderately complex transactions including:
    • paying intermittent, full and part time (regular) employee salaries and wages, overtime, special consultant, shift differential, call back, individual lesson compensation, extended vacation and MSAs, with payments made on 12 month, 10 month, 10/12, quarterly, semester, and summer session basis;
    • accounting for leave status and accruals, vacation, holiday, sick leave, jury duty, bereavement, LWOP; AWOL, military, NDIL, IDL, and compensatory time;
    • Adjusting for changes in pay status, appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations for staff, faculty, graduate assistants, student assistants, special consultants, individual lesson providers, and summer session instructors.
  • Interpret and apply to the full range of pay and personnel-related transactions the proper rules and regulations, including existing CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions.
  • Audit and correct errors and discrepancies in personnel/payroll transaction documents by reviewing employment history, contacting employees, checking and reconciling information with the State Controller's Office.
  • Provide immediate and detailed information on any aspect of an employee's payroll records as requested.
  • Provide relevant payroll information on such matters as leaves of absence, leave accrual rates and entitlements, insurance, retirement eligibility or disability compensation
  • Assist staff on the appropriate payroll rules and regulations for attendance reporting, separation of duties in dispersal of warrants, completion of forms and revisions to policies and guidelines regarding payroll/personnel transactions.
  • Maintain, if directed, the campus position control roster which includes preparing required documentation and reconciling various reports.
  • Apply various rules and regulations in determining holiday, sick, and vacation pay and compensatory time accruals, and probationary periods.
  • Monitor intermittent hours worked to determine employee's eligibility for health benefits, retirement and accruals.
  • Process judgments, levies and garnishments on employee pay.
  • Compute and process disability pay, final settlement payments, pay docks, and worker's compensation.
  • Operate computer terminal to process various online payroll/personnel transactions; prepare documents for keying; and enter code and data on computer terminal.
  • Verify and audit information prior to employee history update or release of payment.
  • Maintain file folders, leave and permanent record files.
  • Other related duties as assigned.
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Knowledge, Skills & Abilities

Required Knowledge:

  • Thorough knowledge of: Business English and arithmetic and general office methods, procedures and practices; and
  • Thorough knowledge of, or the ability to acquire quickly: Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other information found in state and university administrative manuals and guidelines, Public Employees Retirement System Manual, Executive Orders and directives published by the Chancellor's Office, applicable state and federal laws, educational codes and collective bargaining agreements.

Required abilities:

  • Independently identify appropriate payroll applications of a wide variety of complex written policies and procedures, applicable state and federal laws, educational codes, and collective bargaining agreements;
  • Tactfully and clearly explain a wide variety of complex procedures and policies to individuals who have minimal knowledge of pay and personnel related processes and procedures;
  • Review detailed numerical records or transactions and identify deviations from applicable policies or procedures;
  • Audit and correct processing errors;
  • Operate computer terminals for online keying of various payroll/personnel transactions;
  • Format computer data and troubleshoot problem areas;
  • Independently draft and satisfactorily prepare, in final form, cover memoranda and responses to inquiries concerning applications of payroll/personnel policies and procedures;
  • Deal and keep abreast with changes in a wide variety of complex resource materials in order to be in compliance with university, state, federal and educational codes, rules and regulations;
  • Independently prepare and reconcile pay and personnel related transaction reports on staffing, classifications, employee deductions and salary patterns;
  • Read and write at a level appropriate to the duties of the position; and.
  • Perform arithmetic computations rapidly and accurately.
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Education and Experience

Payroll Technician II Education and Experience Requirements:

  • High School Diploma or GED equivalent
  • Equivalent to two years of experience in preparing and processing payroll personnel documents

Payroll Technician III Education and Experience Requirements:

  • High School Diploma or GED equivalent
  • Minimum of three years of current or recent experience in the CSU system in a Payroll Technician II or III position may be considered for appointment at the Payroll Technician III level
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Preferred Skills
  • Work experience as a payroll technician at another CSU campus.
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Filing Deadline

Applications received by August 2, 2019 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded at the request of the hiring manager and/or search committee.

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Application Procedures

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at:

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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Job No:
Posted: 7/22/2019
Application Due: 10/19/2019
Work Type: