College Clerical Assistant II - Adult Education - Part Time (Two Positions)

Location
Malcolm X College
Posted
Jul 22, 2019
Institution Type
Community College
Duties and ResponsibilitiesCOLLEGE CLERICAL ASSISTANT II - ADULT EDUCATION - PART TIME (TWO POSITIONS) MALCOLM X COLLEGE 
This position, under supervision, performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required. 
The Mission of the Adult Education Division of the City Colleges of Chicago is to provide educational programs that help adults become literate, learn English as a second language, obtain a HSE credential, and gain knowledge, skills and guidance necessary for transition to college and career pathways. 
Ideal Schedule: Each position will work approximately 24 hours per week. One position will work Monday - Friday 9:00 am - 3:00 pm and one position will work Monday - Friday 11:00 am - 5:00 pm. Please indicate your preference in the question section of the application. 
These positions may be required to work at the Malcolm X College satellite campus, West Side Learning Center, on occasion. 
ESSENTIAL DUTIES
  • Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files. 
  • Assists in reviewing time sheets and prepares attendance reports for payroll processing.  
  • Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail. 
  • Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.  
  • Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies. 
  • Maintains and updates student academic records, financial aid reports, registration forms and transcripts. 
  • Maintains and updates college course data and inputs student registration information.


Qualifications
  • Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience. 
  • Proficient in PC desktop and related software programs. 
  • Ability to operate a personal computer. 
  • Ability to keyboard 45 words per minute. 
  • Ability to follow verbal and written instructions.
  • Skill in basic filing, record keeping and operation of a variety of office machines. 
Malcolm X College was selected as a 2019 Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities. 
We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago!

Job: Other
Primary Location: Malcolm X College
Job Posting: Jul 19, 2019, 3:47:19 PM

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