Coordinator-Grant Program (Part-Time)

Duties and Responsibilities



The Carl D. Perkins Technical Education Improvement Act of 2006 (Perkins IV) provides federal funding to the City Colleges of Chicago (CCC) to support career and technical education (CTE) programs that provide students with the academic and technical skills necessary to succeed in today’s knowledge-and skills-based economy.  Within CCC, CTE programs are defined among the College to Careers (C2C) programs.

Reporting to the Director of Student Development Projects at Truman College, a Coordinator – Grant Program (Perkins) provides leadership in the management of the Perkins Grant, supporting key stakeholders by providing programmatic assistance, budgetary oversight, and technical support to ensure the effective administration of the grant. Works collaboratively with administrators and faculty to develop and prepare the college’s annual and quarterly reports, oversee procurement activities for the expenditure of funds, and monitor plans and activities relating to the evaluation and enhancement of selected programs of study.


  • Works collaboratively with Deans, Directors and program administrators in planning for the use of the Perkins funding allocation, ensuring proposed programs, activities, and purchases are in alignment with Perkins grant requirements and CCC’s goal and objectives.
  • Coordinates work efforts with college’s Business Office to create a Perkins grant budget with appropriate accounts and funding levels on PeopleSoft Financials.  Oversees budget expenditures and initiates and approves transfer of funds allowable under the grant.
  • Meets regularly with Department Chairpersons and program administrators to review timelines for initiating the procurement process to purchase approved resources (i.e. goods and services) with grant funds.
  • Provides guidance and support on preparing purchase requisitions, researching vendors,   requesting quotes, and working with Procurement Services to coordinate and expedite the procurement process.
  • Coordinates meetings with Department Chairs, program administrators, industry partners and other key stakeholders to review progress of stated program goal and objectives.
  • Provides technical and operational support in coordinating and executing various grant funded activities including professional development workshops and student events.  
  • Manage inventory of equipment and other non-consumable items purchased through grant funds as required by grant guidelines.
  • Prepares quarterly reports documenting program activities, outcomes, and purchases funded by Perkins in collaboration with the Dean, Department Chairs, and Decision Support to ensure compliance with grant reporting requirements.
  • Attends local, state, and national training and meetings as required by the grant.
  • Coordinates and works with Early College administrators to support dual enrollment programs and related initiatives to strengthen postsecondary opportunities for students.

  • A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
  • Master’s degree preferred.
  • Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
  • Strong collaborator who can work in a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment.
  • Demonstrated knowledge and understanding of Perkins IV and ICCB reporting requirements highly desirable.
  • Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).
  • Knowledge of the Perkins IV federal grant fund.
  • Knowledge of reporting requirements to ICCB regarding Perkins grants.
  • Knowledge of project management practices.
  • Excellent interpersonal skills.
  • Excellent verbal and written communications skills.
  • Strong organizational skills.
  • Strong analytical and problem-solving skills.
  • Ability to handle situations with tact and diplomacy.
  • Ability to work within a culturally diverse environment.
  • Ability to work with a high degree of professionalism

We are an equal opportunity and affirmative action employer.  

 Thank you for your interest in CCC!

Job: Other
Primary Location: Truman College
Job Posting: Jul 17, 2019, 1:45:39 PM

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