Position Information

Position Information

Present Position Number01174WRole Code TitleAdmin & Office Specialist IIIPosition TitleOffice CoordinatorPosition Summary

The Office Coordinator provides support in regard to administrative operations at the Reves Center. This position also assists in coordinating Reves Center and Reves Sponsored events, and with operational and building support.

Required Qualifications

•Bachelor’s degree or equivalent combination of education and experience
• Experience in an office environment performing administrative support and customer service,
• Proficiency in Microsoft Office Suite (Word, Excel and Outlook),
• Demonstrated ability to work with confidential information,
• Demonstrated ability to communicate effectively with diverse internal and external constituencies to resolve problems, respond to inquiries, obtain and disseminate information,
• Ability to handle multiple responsibilities with a high degree of accuracy and minimal supervision. Outstanding interpersonal, organizational and customer service skills are required, with the ability to prioritize tasks, and meet established deadlines,
• Demonstrated ability to exercise initiative and discretion: proper use of English grammar, verbal and written communication in styles and tones appropriate for various constituencies,
• Demonstrated experience working in a complex and fast-paced office environment,
• Commitment to teamwork and accountability with the ability to work independently and exercise sound judgement, taking an appropriate level of initiative.

Preferred Qualifications

• Experience in a higher education setting that involves interfacing with diverse constituencies, including students, faculty, staff, administrators, donors and the broader public,
• Experience supporting multiple individuals or programs in a professional office setting with competing priorities,
• Experience taking minutes for meetings,
• Previous experience with event planning and calendar management is highly preferred.

Advertised Pay RangeUp to $34,000, commensurate with experienceDepartment3D1000 International Studies Reves CenterLocationWilliam & MaryUniversity Salary Range

U05Job Open Date07/17/2019Review Begin DateJob Close Date08/07/2019Open Until FilledNoEmployment CategoryOperational FTPosition Term12-MonthSpecial Application InstructionsConditions of Employment:

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The College is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental Question

Required fields are indicated with an asterisk (*).

1. * Do you have experience working in higher education?
   • Yes
   • No
2. * Rate your proficiency with Microsoft Office using Word, Excel and Outlook.
   • None
   • Basic
   • Intermediate
   • Advanced
3. * Do you have events planning experience?
   • Yes
   • No
4. * Do you have experience taking minutes for meetings?
   • Yes
   • No

Supplemental DocumentsRequired Documents

1. Resume/Curriculum Vitae
2. Cover Letter

Optional Documents

1. Other Doc
2. Other 2