Office Coordinator
University of California, Los Angeles


Requisition Number: 30764
Salary: $24.00 - $34.38 hourly

Position Description:
Under the direction and supervision of the Academic Advancement Program (AAP) Academic and Research Programs Director, Assistant Director,and the UCLA McNair Scholars Program Assistant Director, the Office Coordinator (payroll title of ___Assistant III) is responsible for the administrative coordination of the AAP Mentoring programs and services. The Academic Advancement Program at UCLA provides innovative programs and services to more than 6,000 UCLA undergraduates from diverse populations who have been historically underserved by higher education. AAP Graduate Mentoring and Research Programs (GMRP) and the McNair Research Scholars Program provide mentoring, scholarships and research opportunities to support and prepare students to apply to and succeed in graduate and professional schools and to develop the academic, political, scientific, economic and community leadership necessary to transform our society in the 21st century.

Responsibilities of this position include providing administrative assistance to the AAP Academic and Research Programs Director and Assistant Director and McNair Scholars Assistant Director in program planning, event budget development, workshop development and facilitation and processing of student scholarship and stipend awards. Other administrative duties include documenting administrative procedures, purchasing office supplies and equipment, handling accounts payable duties to process invoices and travel reimbursements using BruinBuy and Express Travel systems, arranging staff and student travel, and assisting with processing staff personnel hiring forms. Oversee the Graduate Mentors and Undergraduate Peer Mentors schedules, monitor the number of mentoring appointments made, canceled and/or missed, and produce a quarterly report of appointment activities for the AAP Academic and Research Programs Director and Assistant Director. Ensure student support staff coverage for reception desk and clerical needs of office and supervise student support staff clerks. In consultation with the AAP Academic and Research Programs Director and Assistant Director and the McNair Scholars Assistant Director, monitors the Graduate Mentoring and Research Programs and UCLA McNair Scholars budgets and the work-study budget for peer mentors and student clerks. Create processes to plan and track the recruitment and selection of project participants for several research cohorts and graduate mentors, develop and maintain recordkeeping systems for program records, handle special projects as assigned. Work cooperatively and collaboratively with other AAP administrators and staff, as well as with other programs and offices external to the unit. Provide information to AAP students about Graduate Mentoring and Research Programs and screen inquiries by phone and in person, directing to appropriate AAP unit or campus resources. Must be able to maintain a regular schedule and on-time attendance.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=76833

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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