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Payroll Technician II or III

Employer
California State University, Fresno
Location
Fresno

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Administrative Jobs
Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Payroll Technician II or III
Job ID: 13759
Full/ Part Time: Full-Time
Job Code: 1101
Department: Payroll Services

To view full job description including minimum qualifications and to apply online: http://jobs.csufresno.edu/

Salary:

Payroll Technician II Salary Range: $3,101.00 to $5,290.00 per month

Payroll Technician III Salary Range: $3,529.00 to $6,019.00 per month.

Anticipated hiring salary for either position will be at the lower end of the range, commensurate with experience.

Note: Qualified applicants currently or recently employed in the CSU in a Payroll Technician II or III position with at least three years of CSU payroll experience may be considered for appointment at the Payroll Technician III level.
Note: This is a full-time, probationary, non-exempt position.

Overview:

Under general supervision, the Payroll Technician II or III independently performs the typical activities related to the processing of payroll and personnel transactions such as appointments, changes in status, leaves and separations for all categories of California State University (CSU) employees. Assignments require the incumbent to address individual situations by applying payroll/personnel regulations, CSU policies and administrative guidelines, state and federal laws, educational codes and collective bargaining agreements. The incumbent will act with diligence so that all information contained in personnel/payroll transaction forms is accurate and conforms to all relevant regulations; conduct the independent tracing, research and reconciliation of errors, and provide information and assistance on payroll processing matters to faculty and staff members.

Position Summary:

Major Duties of the job include:
  • Independently process and complete a diverse range of moderately complex transactions including:
    o paying intermittent, full and part time (regular) employee salaries and wages, overtime, special consultant, shift differential, call back, individual lesson compensation, extended vacation and MSAs, with payments made on 12 month, 10 month, 10/12, quarterly, semester, and summer session basis;
    o accounting for leave status and accruals, vacation, holiday, sick leave, jury duty, bereavement, LWOP; AWOL, military, NDIL, IDL, and compensatory time;
    o Adjusting for changes in pay status, appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations for staff, faculty, graduate assistants, student assistants, special consultants, individual lesson providers, and summer session instructors.
  • Interpret and apply to the full range of pay and personnel-related transactions the proper rules and regulations, including existing CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions.
  • Audit and correct errors and discrepancies in personnel/payroll transaction documents by reviewing employment history, contacting employees, checking and reconciling information with the State Controller's Office.
  • Provide immediate and detailed information on any aspect of an employee's payroll records as requested.
  • Provide relevant payroll information on such matters as leaves of absence, leave accrual rates and entitlements, insurance, retirement eligibility or disability compensation
  • Assist staff on the appropriate payroll rules and regulations for attendance reporting, separation of duties in dispersal of warrants, completion of forms and revisions to policies and guidelines regarding payroll/personnel transactions.
  • Maintain, if directed, the campus position control roster which includes preparing required documentation and reconciling various reports.
  • Apply various rules and regulations in determining holiday, sick, and vacation pay and compensatory time accruals, and probationary periods.
  • Monitor intermittent hours worked to determine employee's eligibility for health benefits, retirement and accruals.
  • Process judgments, levies and garnishments on employee pay.
  • Compute and process disability pay, final settlement payments, pay docks, and worker's compensation.
  • Operate computer terminal to process various online payroll/personnel transactions; prepare documents for keying; and enter code and data on computer terminal.
  • Verify and audit information prior to employee history update or release of payment.
  • Maintain file folders, leave and permanent record files.
  • Other related duties as assigned.

    Knowledge, Skills, and Abilities:

    Required Knowledge:
  • Thorough knowledge of: Business English and arithmetic and general office methods, procedures and practices; and
  • Thorough knowledge of, or the ability to acquire quickly: Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other information found in state and university administrative manuals and guidelines, Public Employees Retirement System Manual, Executive Orders and directives published by the Chancellor's Office, applicable state and federal laws, educational codes and collective bargaining agreements.

    Required abilities:
  • Independently identify appropriate payroll applications of a wide variety of complex written policies and procedures, applicable state and federal laws, educational codes, and collective bargaining agreements;
  • Tactfully and clearly explain a wide variety of complex procedures and policies to individuals who have minimal knowledge of pay and personnel related processes and procedures;
  • Review detailed numerical records or transactions and identify deviations from applicable policies or procedures;
  • Audit and correct processing errors;
  • Operate computer terminals for online keying of various payroll/personnel transactions;
  • Format computer data and troubleshoot problem areas;
  • Independently draft and satisfactorily prepare, in final form, cover memoranda and responses to inquiries concerning applications of payroll/personnel policies and procedures;
  • Deal and keep abreast with changes in a wide variety of complex resource materials in order to be in compliance with university, state, federal and educational codes, rules and regulations;
  • Independently prepare and reconcile pay and personnel related transaction reports on staffing, classifications, employee deductions and salary patterns;
  • Read and write at a level appropriate to the duties of the position; and.
  • Perform arithmetic computations rapidly and accurately.

    Education and Experience:

    Payroll Technician II Education and Experience Requirements:
  • High School Diploma or GED equivalent
  • Equivalent to two years of experience in preparing and processing payroll personnel documents

    Payroll Technician III Education and Experience Requirements:
  • High School Diploma or GED equivalent
  • Minimum of three years of current or recent experience in the CSU system in a Payroll Technician II or III position may be considered for appointment at the Payroll Technician III level

    Preferred Skills:

  • Work experience as a payroll technician at another CSU campus.





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    • Organization

    California State University, Fresno is the intellectual heart of Central California, providing high quality undergraduate and graduate education.

    Founded in 1911, Fresno State has evolved into a nationally acclaimed university with an impressive faculty who are educating future leaders and advancing world-class research.

    Academic excellence is central to the mission of California State University, Fresno. Fresno State offers upwards of 60 undergraduate degrees, approximately 40 masters' degrees, and a handful of doctoral programs through 50-plus departments organized into eight academic schools and colleges.

     

    The university employs a diverse faculty and staff who bring to the campus a wide range of ideas and customs reflecting our ever-changing world.

    The university also attracts millions of dollars to fund critical research on topics ranging from air pollution to water conservation.

     

    Fresno State contributes more than $800 million to the economy of our region. This impact sustains 15,300 jobs in the region, and generates more than $44 million per year in tax revenue.

     

    Fresno State will power the economy and culture of 21st century Central California - the region known as the New California.

     

    Community

     

    As the sixth-largest city in the Golden State, Fresno is nestled in California's Central Valley which boasts a population of just over 1 million. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world.

     

    The majestic Sierra Nevada mountains create an ethereal backdrop for Fresno State's 388-acre academic campus and 1,000-acre University Farm.

     

    Little more than an hour from campus are Yosemite, Sequoia and Kings Canyon National parks. These natural wonders offer year-round outdoor fun with many clear mountain lakes for boating and fishing. Fresno is a comfortable drive from San Francisco, Los Angeles, Lake Tahoe and the Pacific Coast.

     

    With a deep connection to the land, there is little wonder that Fresno State is on the cutting edge of environmental awareness and sustainability. Parking shelters topped with photovoltaic solar panels generate about 20 percent of the university's base demand. Going 'green' is a priority at Fresno State. The campus farm gives students hands-on training in agriculture, from livestock to vineyards. Fresno State is the first university to establish a commercial winery on campus and the wines have won prestigious awards worldwide.

     

    Campus

     

    The beauty of the Fresno State campus is enhanced by more than 4,000 trees in over 100 varieties. In 1978, the campus was named an arboretum.

     

    The jewel of the campus is the beautiful $105 million state-of-the-art Henry Madden Library, the largest library in the California State University system and the biggest academic library between Los Angeles and the Bay Area.

     

    The Smittcamp Family Honors College is one of the most comprehensive academic honors program at any university in California and draws the best and the brightest students.

    Fresno State boasts some of the best sports programs in the California State University system.

     

    California State University, Fresno is a campus rich in cultural and intellectual diversity where great ideas and unlimited imagination are encouraged. We are looking for creative, inquisitive and dedicated people to carry our traditions forward to new generations of students.

     

    Careers

     

    Careers at Fresno State provide the opportunity to work along side some of the best minds in the country. We offer exceptional possibilities for those with the curiosity, intelligence and drive to succeed. More than 2,500 jobs in over 80 different career fields are represented on campus.

     

    Consider becoming part of a community whose members work together to create knowledge, connect to the world, and further their sense of identity and direction. An environment that inspires discovery and encourages collaboration. Consider California State University, Fresno.

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