Buyer 5 (5974U)

San Francisco
Jul 19, 2019
Institution Type
Four-Year Institution

Buyer 5 (5974U)
About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Departmental Overview
Information Services and Technology (IST) is the University of California, Berkeley's central IT organization, and is led by the Associate Vice Chancellor for IT and Chief Information Officer (AVC-IT and CIO). The IST division consists of the following departments: CIO's Office (Security; Communications, Project Management, Finance, Procurement, Business Services); Intercollegiate Athletics (IA); Student Affairs IT; Berkeley IT Client Services; Architecture, Platforms and Integration (API); Enterprise Applications (ES), Enterprise Data (ED), Infrastructure Services (IS);Data and Platform Services (DPA); Telecommunications; and Research Teaching and Learning (RTL).

The IST organization is chartered with design, delivery, and operations of services and technology for UC Berkeley campus-wide computing environments. The mission of IST is to support the campus as one team, dedicated to providing technology and services that enable UC Berkeley to extend its preeminence in research, teaching, and public service in the 21st century. The strategic objective of IST is to be a service organization delivering technology to the campus with a flexible array of emerging technologies and solutions. To succeed, the IST organization must foster and maintain partnerships throughout the campus community, the University of California system, and the peer institutions across the nation.

In support of its mission, IST is organized to provide a unified and streamlined customer experience; solutions structured around technology layers and service delivery; flexible resource pools to deliver these services, technologies and operational excellence; and consistency in its delivery approach through the use of common tools and processes.

This position plays a key strategic role in delivering on IST's mission of high quality IT service delivery to the campus. Provides comprehensive support to IST's complex procurement requests and requires high acumen for negotiations and analysis with a target towards savings and ensuring campus timelines are met. Involves acquisition of goods and services including equipment acquisition, contracting for professional services, design and/or construction services, business contracts, maintenance services, consulting and personal services.

Document Production:
  • Drafts and executes complex purchase orders and contracts, utilizing both custom and standard terms and conditions for materials, supplies, equipment, and services; responsible for contracts of critical importance and high complexity.
  • Drafts complex RFQs (request for quotation) and RFPs (request for proposal), including detailed specifications, terms and conditions, and evaluation criteria.
  • Writes sole source justifications and bases for award documents.
  • Documents interpretations of processes, policies, and procedures for edification of customers and suppliers.
  • Develops spreadsheets and other documentation to support analysis.

    Relationship Management:
  • Supplier Management: Negotiating with suppliers for lower prices and optimal terms and conditions, which may include unique or out of box terms and conditions as needed.
  • Duties also include taking an active role in the development of new supply sources, managing all aspects of supplier performance, and actively managing and administering supplier contracts.

    Customer Management:
  • Regular communication and meeting facilitation with campus clients and customers.
  • Works towards reducing the risk to the University by ensuring departmental compliance with procurement policies and works in conjunction with end-users to develop specifications for RFQs and RFPs.
  • Other aspects of this relationship include assisting in the implementation of campus or system-wide agreements while managing the demands against such agreements and making recommendations regarding new supply sources while championing the use of a diverse supply base (as appropriate).

    Analytical Practices:
  • Interprets and applies University policies and procedures.
  • Determines quality and cost effectiveness to select goods and services.
  • Assists departments in the determination of product requirements departmental and procurement staff.
  • Analyzes terms and conditions for appropriateness. Performs most complex analysis to determine appropriate source selection for department or campus on assigned vendors or commodities.
  • Additionally, performs most complex cost analysis and volume planning for major IT commodities across the Campus.
  • Evaluates sole source justifications for appropriateness.
  • Directs, initiates, and designs purchasing studies, summary reports and background materials critical to the campus on proposed campus/university policies that impact campus resources, resource rules and best practices for resources management and administration.

    Training and Development:
  • Provides guidance, direction, and training to lower level and new staff members who have transactional roles in procurement (e.g., AP, admin assistants).

  • Makes procurement-related recommendations to senior level Campus administrators and communicates changes related to procurement processes to all IST staff.

    Professional Development:
  • Proactive and ongoing in their own professional development and training. Maintains appropriate certifications.

    Required Qualifications
  • BA degree in related field, and six years of related procurement expertise with professional services and consulting agreements or legal administrative experience; or an equivalent combination of education and experience.
  • Incumbent will be required to pass Modules 1-3 of the Certified Professional in Supply Management (CPSM) exam within twelve months of employment.
  • Demonstrated knowledge of purchasing principles, practices and methods, including source selection and negotiating techniques.
  • Must be able to apply logical thinking and sound judgment to arrive at appropriate business decisions. This includes a sense of balance between risks involved, timeliness, cost factors and other considerations.
  • Demonstrated knowledge and application of University policies, contract law (including intellectual property analysis), the Uniform Commercial Code, applicable state and federal laws and regulations, the California Public Contract Code and federal contracting requirements.
  • Familiarity with the specific opportunities and challenges related to procurement of high dollar IT goods and services.
  • Must have analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options.
  • Outstanding attention to detail.
  • Proficiency in editing, proofreading and legal writing analysis.
  • Superior skills in diplomacy, discretion and customer service.
  • Proven ability to write reports, prepare presentations and other documents that convey information and ideas to the reader.
  • Proven ability to handle multiple projects and tasks simultaneously.
  • Ability to work independently with multiple deadlines.
  • Must be able to communicate effectively both in writing and verbally.
  • Must be able to effectively work independently and as a member of a team.
  • Skill to create an atmosphere of trust, understanding and reasonableness in the course of business relations with clients and negotiations with suppliers.
  • Skilled in the use of ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, et cetera).
  • Proficiency in the use of database applications.
  • Proficiency in the use of the suite of Microsoft Office software.

    Preferred Qualifications
  • Experience with public entities, health care or higher education.
  • Capability to assess risk management exposure associated with professional services and consulting agreements preferred.
  • Knowledge of Campus departments and operations.

    Salary & Benefits
    For information on the comprehensive benefits package offered by the University visit:

    How to Apply
    Please submit your cover letter and resume as a single attachment when applying.

    Conviction History Background
    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

    Equal Employment Opportunity
    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
    For the complete University of California nondiscrimination and affirmative action policy see:

    To apply, visit

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