Research Administrator 2 (6205U), BEARS Service Region, Berkeley Regional Services -

San Francisco
Jul 19, 2019
Institution Type
Four-Year Institution

Research Administrator 2 (6205U), BEARS Service Region, Berkeley Regional Services -
About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: May 29, 2019

Departmental Overview
Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Berkeley Educators & Administrators Regional Services (BEARS) - is part of Berkeley Regional Services, within the division of Vice Chancellor for Administration - provides reliable, high-quality administrative support to the Chancellor's, EVCP, Vice Chancellors', administrative, auxiliary, and other units that support academic excellence at UC Berkeley. Not only is BEARS the largest service region, it supports the largest variety of personnel positions in realizing UC Berkeley's mission of teaching, research, and public service.

  • Partners with key clients in the BEARS Service Region, including campus academic and business leaders, to best support their particular department/unit HR needs; including:
  • Support assigned resources in managing the unit relationship, developing unit specific profiles and knowledge base materials.
  • Provide strategic HR consultation across BEARS and with specific client units, education, and support to client management to resolve the most complex and sensitive issues concerning staff and the organization.
    Interpret Labor Relations agreements and provide strategic and tactical consultative guidance for up to 16+ different and complex bargaining units across the BEARS Region.
  • Conduct complex employee and management investigations, prepare written reports and recommend action following investigations.

  • Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle. Provides standard financial reports and projections for contracts and grants funds and BEARS departmental funds.
  • Under general supervision, serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of straightforward contract and grant proposals including reviewing RFP and drafting summary of content, gathering data and responding to requests for information; researching and compiling information required; simple proposal budgets.
  • Prepares support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office.
  • With higher-level research administrators, analyzes transactions, expenditures, identifies and resolves discrepancies, creates financial and inventory reports.
  • Informs higher-level RAs of potential overdrafts and recommends routine action to resolve and prevent overdrafts going forward.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.
  • Assists in support of audit as directed by senior staff.
  • Performs other duties as assigned.

    Required Qualifications
  • Requires independent judgment and strong organization and communication skills and customer service focus.
  • Knowledgeable in applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Demonstrated ability on analyze and interpret data.
  • Demonstrated ability to interpret and apply guidelines and policies.
  • Proficiency working with computer and information management systems.
  • Ability to perform moderately complex financial analysis and customized reporting.
  • Ability to establish and maintain productive working relationships and partner with other departments in the campus community.
  • Excellent initiative, organization skills, attention to detail and accuracy.
  • Ability to participate and contribute as a member of a team in support of unit goals and objectives.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Bachelor's degree in related area and/or equivalent experience/training.

    Preferred Qualifications
  • 1-2 years' experience in working with student funding, human resources/payroll, contracts and grants, or equivalent related experience.

    Salary & Benefits
    This position is a non-exempt, bi-weekly paid position. Hourly pay for this position will be commensurate with experience within the hourly range of $27.44-31.93.

    For information on the comprehensive benefits package offered by the University visit:

    How to Apply
    Please submit your cover letter and resume as a single attachment when applying.

    Conviction History Background
    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

    Equal Employment Opportunity
    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
    For the complete University of California nondiscrimination and affirmative action policy see:

    To apply, visit

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