Office Manager (7376U), Berkeley Law -
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html
. Application Review Date
The First Review Date for this job is: May 17, 2019 Departmental Overview
Berkeley Law is one of the nation's premier law schools, located at one of the world's great universities, in one of the most vibrant places on the planet. As one of 14 schools and colleges at the University of California, Berkeley, it is consistently ranked as one of the top law schools in the nation.
The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, American civil rights activist Pauli Murray, California Supreme Court Justice Cruz Reynoso, president and founder of the Equal Justice Society Eva Paterson, United States Northern District of California Judge Thelton Henderson, and Attorney General of the United States Edwin Meese. Responsibilities Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety and events.
Responsible for general office administrative operations for the Clinical Program office.
Serves as the administrative point of contact and responds to all general inquiries; ensures that records and information are current and accurate; liaises with IT/Media/Facilities on program needs; administers program and administrative support for Clinical faculty teaching, research and service needs; tracks alumni.
Tasks are of moderate scope and complexity, and exercises independent judgement within the defined guideline and practices to determine appropriate action.
Oversees the program's application and enrollment process and independently works to resolve conflicts.
Develops and implements program orientation and training materials.
Updates and maintains Clinical Program bCourses pages.
Assists with administrative duties related to faculty tenure and promotion packages, such as final exam proctoring and clerkship letters.
In conjunction with Director of Administration, plans and administers all Clinical Program events.
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
Analyzes data and information on current student and alumni participation
Creates surveys to assess effectiveness of program activities and service
Produces documents, reports, and analysis of programs as required
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
Assesses and recommends changes to maintain compliance with federal and state requirements and internal campus policies
Participates in the development and revision of the Clinical Program operating procedures and guidelines.
Researches and resolves vendor issues as required.
Participates in the development and revision of web content, publications, marketing and publicity materials and standard operating procedures and guidelines. In partnership with the Communications and Development Officer:
Develops publications, publicity materials, and correspondence for the Clinical Program and for individual clinics,
Manages the Clinical Program website, Facebook pages, LinkedIn pages, and bulletin board, developing content as necessary and creating a strategic communication plan.
Ensures that the program's web presence is optimized.
Ensures that web content is dynamic and current to attract students and serve as a resource to external organizations and partners.
Develops publications and publicity material for alumni mailings, annual reports, and marketing purposes
Creates and maintains new hire and new student orientation materials and information and ensures that new staff, faculty, and students are appropriately on-boarded and informed regarding Clinic procedure.
Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
Hires and supervises student assistants, interns and volunteers.
Oversees high-level administrative activities, such as on-boarding coordination, reviewing and approving time-sheets, etc.
Conducts trends analyses and helps develop resulting recommendations.
Develops and maintains a system for capturing and tracking institutional memory
Develops and maintains budgets.
Purchases all travel for faculty and students and responsible for all purchasing and reimbursements.
Consults with internal and campus-wide financial experts to create guidelines on best practices in financial management and purchasing.
Collaborates with internal resource experts to properly manage donations and apply expenditures.
Excellent computer skills, including proficiency with MS Office.
Prior administrative and/or office management experience.
Solid communication and interpersonal skills to communicate effectively and diplomatically with all levels of staff, both verbally and in writing.
Solid organizational and time management skills and ability to multi-task with demanding time-frames.
Ability to use sound judgment in responding to issues and concerns.
Ability to work independently, as well as a team member, and to establish and maintain effective working relationships.
Customer service orientation.
Ability to use discretion when dealing with sensitive information and maintain all confidentiality.
Bachelor's degree in related area and/or equivalent experience/training.
Working knowledge of common campus-specific and other computer application programs.
Expertise in social media outreach.
Graphic design skills.
Basic to intermediate knowledge of WordPress.
Spanish language skills a plus.
Salary & Benefits
The position is non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $28.00 - $30.50.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://jobsprod.is.berkeley.edu/psp/jobsprod/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=26801&SiteId=1&PostingSeq=1
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