Office Assistant 1 (Early Learning Programs)

Job description

Posting Details

Position Information

Job TitleOffice Assistant 1 (Early Learning Programs)Job Description

Under direct supervision, learns and performs a variety of routine office support functions; such as copying materials and filing documents in a filing system, posting records, answering telephones, and/or receiving visitors, and distributing mail and other office materials. Assist Manager with the day to day operations of the facility.

Essential Duties Summary

Stacks, stamps, opens, codes, sorts, files or alphabetizes correspondence, records, or materials according to established procedures and predetermined categories; maintains files and records;
Answers telephones; following clearly established guidelines, answers routine questions; receives and refers visitors;
Functions as a receptionist.
Performs messenger services on a specific route or particularly addressed material within or between departments;
Keyboards/types office forms, envelopes, labels, and index tabs;
Proofreads material and identifies areas needing corrections;
Photocopies and collates material;
Performs basic arithmetic such as addition, subtraction, multiplication, and division;
Posts information from various departments according to established procedures and standards; tabulates and posts report forms;
Operates a variety of office equipment such as computer/word processor and associated software, typewriter, calculator, document imaging, printers, multi-line phone system, and copy machine;
Enters and retrieves data from electronic data processing systems; establishes and updates information; generates documents and correspondence; communicates with others via electronic means; updates computer system files;
Opens and date-stamps incoming mail; learns to sort and route mail; picks up and prepares outgoing mail; learns to maintain logs, lists, rosters, directories, and other records;
Performs incidental typing;
Attends training classes;
Supports communication at the site assigned and within the program;
Establishes positive relationships with staff, parents and children;
Assists in program events;
May assist in the kitchen or classroom as a substitute;
Working hours/schedule may be subject to change due to program needs
Performs other duties as required.

Required Qualifications

High school graduation or equivalent OR six months of clerical work experience OR equivalent education/experience.

Preferred QualificationsPhysical DemandsSpecial Conditions for Eligibility

Classified employees are represented by the Washington Federation of State Employees (WFSE).

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

This position closes on July 26, 2019.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

FLSASalary GradeNormally all new hires begin at entry-level on the salary range.SalaryRange 30 $2,436/mo - $3,122/mo Posting Detail Information

Posting NumberAS237POpen Date07/16/2019Close Date07/26/2019Open Until FilledNoSpecial Instructions to Applicants

This is a full-time, 9.5 month classified position. All qualified applicants are encouraged to apply.

Assuming there is a qualified pool of candidates, a minimum of 10 candidates may be referred to the hiring supervisor for consideration. Those selected for a final interview with the supervisor may be asked to demonstrate proficiency in appropriate areas.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
    • JD
  2. * How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  3. * Please describe any previous experience you have working in a customer service environment.

    (Open Ended Question)

  4. * Are you a current employee of Centralia College?
    • Yes
    • No
  5. * How did you hear about this employment opportunity (i.e., The Olympian)?

    (Open Ended Question)

Documents Needed To ApplyRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letter of Recommendation 1
  3. Letter of Recommendation 2
  4. Letter of Recommendation 3




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Job No:
Posted: 7/19/2019
Application Due: 7/26/2019
Work Type: