Assistant Director for Education and Training, Research Administration

Job description

Posting Details

Posting Information

Vacancy TypeEHRA Non-FacultyIs Internal Transfer OnlyNoWorking TitleAssistant Director for Education and Training, Research AdministrationSalary RangeAnticipated Hiring RangeCommensurate with Education & ExperiencePosition Number00105459Work ScheduleMonday - Friday, 8am - 5pm with additional hours required to meet necessary deadlinesFull Time Equivalent (FTE)1.00Department060101 - Office of Research & Innovation (ORI)DepartmentOffice of Research & Innovation (ORI)Job City & StateRaleigh, NCPrimary Function of Organizational Unit

The Office of Research Operations and Communications provides strategic leadership and support to the Office of Research and Innovation. The office consists of three units: Strategic Initiatives, Education and Training, and Marketing and Outreach. The Education and Training unit develops and implements education and training programs to serve the research community. Education and Training supports campus initiatives by linking educational activities directly to long term strategic goals and applies various techniques to improve the quality and relevance of education and training for the research and innovation community across NC State University. The unit is also responsible for developing and delivering Enterprise Research Administration system training for the entire campus. The unit works closely with all of offices housed within Research and Innovation, including Sponsored Programs and Regulatory Compliance (SPARCS), and partners with Office of Contracts and Grants and all of the College/Institute/Center Research Offices.

The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration including: project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, project modification request approvals, regulatory checklists, effort reporting and general compliance oversight.

Essential Job Duties

The Assistant Director, reports to the Assistant Vice Chancellor for Research Operations and Communications with a dotted line responsibility to the Director, Contracts and Grants (C&G). The position will be located in the Office of Research Operations and Communications. The position also maintains a close working relationship with all units under the Office for Research and Innovation (ORI), Research Support Council Executive Committee, and the college/center/institute research offices (CROs).

The position has the following primary responsibilities:
Formulate and direct strategies for learning and development related to research administration.

Direct, develop, redesign, and deliver education programs, courses and curricula for specific internal (C&G and ORI) and campus-wide research administration audiences.

Direct and administer education programs to implement regulations, policies and procedures appropriate for the specific audience ensuring that programs are up to date with new and/or changing regulations for faculty, internal and external staff and students.

Partner with Subject Matter Experts (SMEs) to create new and revise F2F, e-learning, online courses, instructional manuals, video tutorials, learning simulations, blended courses, etc.

Liaise with the RSC Executive Committee to implement strategies and best practices for education programs within the NC State University research community.

Oversee and direct the responsibilities of staff for the education and training unit.

Assist in the development of a strategic plan for education and training for research administration at NC State.

Work with leadership to identify and implement strategies for system and process changes in the current environment.
Assist SMEs in discovering methods of improving their instruction with and without technology.

Oversee and implement innovative learning strategies that help to develop and sustain a viable workforce and enhance expertise for the NC State research community.

Assess initiatives linking training and development activities directly to long term strategic goals and apply various techniques to improve the quality and relevance of education and training for the research community across NC State University.

Analyze and report training effectiveness through the use of performance evaluations, course completions, surveys, etc.

Oversee unit communications including website content and maintenance, training and development strategy, communications with campus audience, development and coordination of orientation and awareness campaigns to the campus research community, etc.

Lead the development, implementation and facilitation of the integration of learning platforms and programs that drive performance and work environments and support learning, discovery, and continuous improvement.

Liaise with Learning Management System (LMS) development team(s) to implement updates for research administration training needs. Manage the research administration training in all LMS platforms. Communicate and provide training on systems when needed.

Identify and implement best practices to communicate training information.

Generate and implement ideas to increase collaboration and communication between Research and Innovation, C&G and the campus research community.

Other Work/Responsibilities

Other duties as assigned.

Minimum Education/Experience

Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

At least five (5) years of experience in research administration or regulatory compliance.

Must have experience developing and delivering training programs.

Departmental Required Skills

Proven ability to work closely with top executives to ensure messaging is projected to organizational standards, throughout all possible resources.

Previous experience working with e-Learning software, authoring applications, learning management systems, and website administration systems (such as WordPress).

Must have management experience and leading a team of professionals.

Proven ability to build collaborative partnerships with leaders and campus partners.

Ability to create and manage the distribution of internal and external communications (including newsletters, email announcements, planned publications, on-line, intranet, video, special projects and assignments) throughout a research organization for a varied and diverse audience.

Strong leadership skills with the ability to attract, motivate, coach, and develop a high performing work team and foster a diverse and inclusive work environment.

Demonstrate the ability to express and convey complex ideas.

Preferred Experience, Skills, Training/Education

Master’s degree in a related field is preferred.

Demonstrated experience managing learning and development programs and demonstrates extensive knowledge and skills related to adult learning theory, instructional design, learning technology and research/research administration.

Prior experience developing and implementing learning and development strategies as part of the strategic planning process.

Certified Research Administrator (CRA) preferred.

Prior experience in higher education or relevant government organization.

Prefer prior knowledge or experience working with electronic research administration systems (ERA) and research compliance systems.

Direct experience creating training programs to teach the application of federal rules and regulations governing research in animals and in humans, e.g.: Uniform Guidance, Guide for the Care and Use of Laboratory Animals, the Animal Welfare Act, 45 CFR 46, COI/NOI and The Belmont Report.

Familiarity with federal agencies including NIH, OLAW, USDA, APHIS, NSF, OHRP, DOD, DOS, FDA, and OFAC.

Required License or Certification

N/A

Special Instructions

Cover letter, Resume/CV and contact information for three professional references are required along with a completed online application.

Also, please upload samples of training plans and materials created in previous positions to “Other Document 1”.

Job Open Date06/24/2019Anticipated Closing DateIs this position partially or fully funded on ARRA stimulus monies?NoProposed Hire Date07/22/2019AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please briefly describe your training philosophy

    (Open Ended Question)

  4. * Please briefly describe your management experience.

    (Open Ended Question)

Application Materials RequiredRequired Documents
  1. Cover Letter
  2. Resume/CV
  3. Contact Information for References
  4. Other Document (1)
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    Job No:
    Posted: 7/19/2019
    Application Due: 7/25/2019
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