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Events Planner 2

Employer
Stanford University
Location
Stanford

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details



Events Planner 2

Stanford University

Job Number: 83977

Stanford University is seeking an Events Planner 2 to plan and execute events, such as seminars, conferences, sports or alumni events, and other university related events. Plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. Procure and coordinate vendor services. Provide on-site event support. May research and provide recommendations for potential event locations and evaluate alternatives.

Duties Include:
  • Manage on average 15-20 events for the department, including resident/faculty retreats, staff events, Anesthesia national conferences such as ASA, WARC, AUA, faculty conferences, and other miscellaneous events for staff and faculty. Assist with one large event, Stanford Medicine X conference involves planning throughout the year and requires and includes planning internationally with participants and speakers.
  • Supervise event teams including all contingent staff and contractors. Responsible for training staff to provide excellent events and programs.
  • Responsible for end-to-end event planning including implementation, on-site management, patient involvement, publications, staff costs, travel costs and post-production debriefing.
  • Oversee development of registration strategy and logistics.
  • Build and maintain relationships with internal and external partners.
  • Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
  • Research and provide recommendations for potential event locations, and evaluate alternatives.
  • Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
  • May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
  • Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.
* Other duties may also be assigned Education & Experience (Required):
  • Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge Skills and Abilities (Required):
  • Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
  • Excellent project management skills, and the ability to manage complex timelines and multiple projects.
  • Ability to work both independently and as part of a team.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Exceptional customer service skills with the ability to cultivate partnerships.
  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Ability to interact with a broad spectrum of customers.
Certifications & Licenses:
  • Valid Non-Commercial Class California Driver's License.
Physical Requirements:
  • Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Drive vehicle day and/or night with non-commercial license.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:
  • May require some travel and working evenings and weekends.
Work Standards:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Additional Information
  • Schedule: Full-time
  • Job Code: 4883
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 83977


Job:

Location: Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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