Associate Director of Finance and Administration
- Employer
- Stanford University
- Location
- Stanford
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Job Details
Associate Director of Finance and Administration
Stanford University
Job Number: 83972
Stanford University is seeking an Associate Director of Finance and Administration/Academic Operations Manager 1 to provide strong financial analysis and reporting, management and coordination of administrative and operations-related functions for the Department of Structural Biology. The ADFA Reports directly to the DFA for Structural Biology. The ADFA will be a working financial manager for all sponsored projects and faculty financial portfolios as well as manage staff to achieve the research and teaching mission, as well as specific goals and objectives of the unit. The ADFA will partner with faculty leadership and the DFA on all departmental affairs.
Duties include:
- Develop and manage complex budgets and forecasting scenarios for the PI's of Structural Biology as well as the general department accounts. Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
- Create budget, forecasts, and “what if” scenarios for all category types and review with the DFA. Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
- Oversee spending on projects, admin office and department laboratories
- Analyze financial data across all department funding types identifying trends and discrepancies. Use advanced excel skills to provide reporting and analysis.
- Supervision of Structural Biology administrative and temporary staff - assigning tasks, counseling on performance, career development, oversight of training requirements, etc. Ensure the smooth functioning of the labs and offices.
- Work closely with the Shared Services HR and Academic Affairs group to appoint staff and faculty.
- In conjunction with the DFA manage all personnel performance issues, evaluations, layoffs and terminations; counsel faculty on such actions.
- Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
- Lead administrative functions for Structural Biology, working with the DFA and faculty to ensure all areas are compliant with appropriate policies and procedures. This includes being responsible for proper budgeting, space certification, capital equipment purchases, emergency planning, staff and trainee adherence to University H&S policies, compliance with IT, computer and data encryption policies and University-wide initiatives
- Approve GFS entries for trainees; secure visa documentation for international students and staff.
- Work closely with the Director of Finance and Administration to administer functions of the department.
DESIRED QUALIFICATIONS:
- Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.) experience.
- Desire minimum of 5 years to 10 years' relevant experience.
- Advanced Excel skills.
- Prior extensive management experience desired.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Demonstrated supervisory skills including conflict resolution.
- Excellent planning and organizational skills.
- Excellent communication skills.
- Working knowledge of accounting, budget planning and financial forecasting.
- Working knowledge of grants and contract administration.
- Strong negotiation and effective interpersonal skills.
- Solid analytical and problem solving skills.
- Attention to detail and accuracy.
- Strong expertise in business and management computer applications and databases.
- Strong knowledge in industry standards and/or regulatory requirements.
- Ability to multi-task and manage deadlines.
- Subject matter expertise for area(s) of responsibility.
- Able to keep abreast of general industry knowledge and trends.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
- Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
WORKING CONDITIONS:
Occasional evening and weekend hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
- Schedule: Full-time
- Job Code: 4131
- Employee Status: Regular
- Grade: J
- Department URL: http://structuralbio.stanford.edu
- Requisition ID: 83972
Job:
Location: School of Medicine, Stanford, California, United States
Schedule:
Classification Level:
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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