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Student Life and Transportation Coordinator

Employer
Bay Path University
Location
Longmeadow, MA

Job Details

Category:: Administrative / Staff
Department:: 01-52-5215-Dean Planning & Student Dev
Locations:: Longmeadow, MA
Posted:: Jul 17, 2019
Closes:: Open Until Filled
Type:: Full-Time Hourly (Non-Exempt)

About Bay Path University:


When Bay Path opened its doors to students in downtown Springfield, MA in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to meet the needs of companies, organizations, and communities. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the student. To start them on the road of success. We still do.


Today, that spirit and philosophy is more important than ever in higher education. At Bay Path, it's not just the number and breadth of undergraduate and graduate programs that defines us-and we have many-but it is our ability to connect the classroom to learning to leadership to experience to career that is at the core of what we do best. We know the work that needs to be done.


Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA and four satellite locations, (East Longmeadow, Sturbridge, Concord, Springfield), Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.


We're committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or through our Women as Empowered Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change.


We invite you to visit our website at www.baypath.edu where you can learn more about Bay Path University.



Job Description:


  • Position Code: STLTC
  • Job Type: Full-time
  • Hours: 8:30 am to 5:00 pm, some evenings
  • Schedule: Monday through Friday, some weekends
  • Position Location: Longmeadow, MA Campus

The Student Life and Transportation Coordinator will provide support for the Student Life department and is responsible for logistics related to transportation services. The Coordinator will serve as a primary point of contact for Student Life. Under the supervision of the Dean of Students, the Student Life Coordinator's primary responsibilities include providing high level administrative support to the Dean of Students; compiling and sending communications related to the department including website, student portal and official publications updates; managing resources and expenses; performing data entry; and overseeing student/community transportation, including hiring and oversight of shuttle drivers and vans, requests for and scheduling


ESSENTIAL JOB FUNCTIONS:


  • Answer incoming telephone calls to Student Life, screen calls, and refer to appropriate department or person.
  • Greet all visitors and direct them to the appropriate department or personnel to best assist them.
  • Maintain the Dean of Student's daily calendar of appointments.
  • Input and maintain both residential life and student activities data in Jenzabar.
  • Maintain accurate and confidential student records.
  • Maintain the division's calendars for planning.
  • Communicate regularly with Student Life staff to ensure they can be reached when necessary.
  • Process forms and other paperwork for the Dean.
  • Compile, manage, and distribute meeting minutes and other communications as necessary. Support management of the Student Information Desk as necessary, specifically the distribution of student pay checks and student mail.
  • Responsible for maintenance and/or completion of departmental request forms; purchase orders food service,
  • Hire, contribute to training, oversee and evaluate van shuttle drivers
  • Maintain policies and processes for coordination of University van shuttles, including a schedule that responds to student needs for athletics, cross-campus transportation, co-curricular experiences, and social activities.
  • Coordinate with HR, facilities and other applicable areas for upkeep of van(s) related to University insurance coverage
  • Coordinate and serve as a resource for community service events and volunteer opportunities
  • Coordinate the travel arrangements and itinerary for the One America Trip ,for the Marcia Conrad Award ceremony, and other events.
  • Maintain the calendar for the Dance Studio.
  • Order office supplies for the division.
  • May require attendance/assistance at campus events at non-traditional hours.
  • Assist with departmental budgets, process accounts payable and reconcile monthly divisional credit card statement.
  • Assist with miscellaneous administrative tasks for student life staff as time allows.
  • Attend training's as required.
  • Perform any other duties or tasks as assigned by the University.


Requirements:


  • Bachelors Degree.
  • Excellent administrative, project management and organizational skills.
  • Experience in event coordination.
  • Experience supervising others.
  • Highly responsive to student needs.
  • Learner-focused leader with a deep understanding of and passion for student life and associated best practices in the context of higher education.
  • Highly-motivated self-starter who can take initiative.
  • Demonstrated experience using tact and sensitivity in dealing with confidential matters and within FERPA and HIPPA guidelines.
  • Knowledge of issues relevant to residential and commuter college life, including student development.
  • Working knowledge of basic desktop applications including databases, word processing, spreadsheets (Word, Excel, PowerPoint).
  • Ability to adhere to University policies and procedures.
  • Ability to handle confidential information with discretion.
  • Should be committed to a culture of diversity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.
  • General knowledge of the University's mission, purpose, and goals and the role this position plays in achieving those goals.


Additional Information:


Commitment to Diversity and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.


Bay Path University is a smoke- and tobacco-free community.


All offers of employment are contingent on satisfactory background checking.



Application Instructions:


Applicants for this position should attach a cover letter resume / curriculum vitae, the contact information for four (4) professional, work related references and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.


Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.


In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at HR@baypath.edu or call 413-565-1168.


Organization

Working At Bay Path University

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and a member of the Women’s College Coalition. With a main campus and four satellite locations, Bay Path offers undergraduate, graduate, (for women and men) degrees, and professional certificates.

Mission Statement:

A Bay Path University education empowers undergraduate women and graduate women and men to become leaders in their careers and communities with an innovative approach to learning that prepares students to flourish in a constantly changing world.

The Bay Path experience is nothing less than transformational. Our women-only undergraduate programs and our coeducational graduate programs are offered both on campus and online, providing a flexible, 21st-century education for learners at all stages of life and career. Bay Path students find a supportive and diverse community, close mentoring, and rigorous preparation for success in a complex and globally interdependent society. Students graduate with the applied knowledge, portable skillset, and confidence to thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. 

Established: 1897

Enrollment: Over 3,300 students

Alumni: Approximately 15,000 alumni around the world.

Athletics: Eight teams compete at the NCAA Division III level, in the New England Collegiate Conference.

University Motto: Carpe Diem, Latin for "Seize the Day"

Locations: 

  • Longmeadow, MA - Home to our Residential College, for high school, transfer and International young women; One Day A Week College, for adult women with classes on Saturday; and Graduate College for men and women. 
  • Concord, MA - Our Concord location is home to our graduate programs in Education and Psychology for men and women.
  • Sturbridge, MA - Our Sturbridge teaching site opened in 2003 and offers our One Day A Week College, for adult women with classes on Saturday and select graduate programs for men and women. This teaching location provides students with all of the support services of our main campus including access to library services, administrative and academic deans, student financial services, and the Registrar’s Office. 
  • East Longmeadow, MA - The Philip H. Ryan Health Science Center is located on our East Longmeadow site. This state-of-the-art facility houses our Master of Occupational Therapy, Master of Science in Physician Assistant Studies and our Master of Occupational Therapy Bridge programs.  

Residential College

Offers classes on-ground Monday through Friday.

At Bay Path University, we welcome students (commuters and residents), just like you, from across the country and around the world who are smart, capable young women who want to make a difference and be successful.

Here, you join a small, highly personal community that empowers you to take ownership of your life through:

  • Highly relevant majors and minors that give you practical knowledge, a global viewpoint, and the unique perspectives that make connections between subject areas and current topics.
  • Leadership opportunities that focus on your strengths, encouraging you to find your voice and act on your convictions.
  • Real-world experience balanced with career counseling that gives you a distinct advantage for graduate school or that rewarding first job.
  • More important, our admission counselors are here to help you and your family, guiding you through the admissions and financial aid process by taking your questions and connecting you with the right resources.

Why it pays to be a Bay Path woman:

  • Significant Financial Support. All of our full-time students receive a merit scholarship from Bay Path University, and more than 96% of our students receive additional financial aid that included grants, scholarships and loans. 
  • Close Attention from Faculty. With a 12:1 student-to-faculty ratio, you'll form close relationships with your professors that will lead to research, internship and networking opportunities. 
  • Thoughtful and Intentional Career Planning for Life. Our Sullivan Career and Life Planning Center (SCLP) is one of the best of its kind. As a Bay Path student, you will have lifetime access to the SCLP and the services it provides, including one-on-one career coaching and mentoring.

Undergraduate Study

A Place Where Knowledge Is Gained and Shared

If you ask a Bay Path woman graduate to define her academic experience, it would be one word: transformational. There is no other way to describe it.


Yes, we have majors in neurobiology, cybersecurity, and business analytics, as well as minors and concentrations that deepen your knowledge in a specific area. But we also educate the whole person, giving you the courage and confidence to be your best self, to help you get where you have to go, and to take on more in your life. It’s why women’s education still matters. 

American Women’s College

Are you one of the 76 million American women who has accomplished many things in her life yet still lacks a bachelor's degree? You are not alone. At The American Women's College, we understand the reasons that women pause their education early in life: 

  • Maybe going to college wasn’t right for you at the time
  • Maybe you started college and decided it wasn't a good fit
  • And then there other competing factors like family, work, and day-to-day pressures

Looking back, do you still wish you had earned a college degree?  Now you can—with The American Women’s College Online. We offer:

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