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Administrative Support Assistant II

Employer
California State University, Fresno
Location
Fresno

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Administrative Support Assistant II
Job ID: 13757
Full/ Part Time: Full-Time
Job Code: 1032
Department: Sid Craig School of Business

To view full job description including minimum qualifications and to apply online: http://jobs.csufresno.edu/

Salary:

Anticipated Hiring Salary: $2,600 - $2,850 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Overview:

The primary purpose of this position is to provide a full range of clerical and administrative support for the Craig School of Business's Development Director. Projects are usually of moderate scope and complexity, such as completion of smaller to medium scale or components of larger projects. Incumbent is expected to possess skills in accounting policies and procedures, office operations, and in the use and application of office technology software including word processing, database, electronic spreadsheets, online calendars, and desktop publishing software. Excellent communication skills, both oral and written are a prerequisite as the incumbent is a key point of contact with constituents. Works closely with the staff of the University's Advancement Services, Central Development Office, President's Office, Dean of the Craig School's Office, and VP of University Advancement's Office. The incumbent should possess an entrepreneurial spirit, enjoy working with diverse groups, be detail-oriented and possess the ability to cultivate and sustain relationships.

Position Summary:

  • Provide administrative and event support to the Development Director, including but not limited to processing financial transactions, update donor database, mail handling and mass mailings, travel arrangements, scheduling and arranging meetings, events and luncheons
  • Assist with gift processing, donor acknowledgements and stewardship of donations to the Craig School of Business
  • Provide logistical support in all aspects of fundraising, including but not limited to annual giving and membership drives
  • Maintain and gather data in support of development activities, projects, and special events
  • Compile and prepare reports and correspondence of a confidential nature
  • Serve as the primary point of contact and resource within and outside the University for the Craig School Development Office
  • Create and maintain standard and electronic files and records
  • Screen calls and visitor inquiries using discretion to provide excellent customer service at the most appropriate level
  • Take minutes and prepare formal documentation for community boards and advisory groups.
  • Create and edit digital and printed communication, such as online news briefs, social media and collateral materials
  • Foster and maintain strong working relationships with faculty, staff, and community members
  • Ability to identify and solve problems using sound judgement and discretion
  • Act consistent with established long term development goals and objectives
  • Other related duties as assigned

    Knowledge, Skills, and Abilities:

  • Fluency in Microsoft Suite, including Word, Excel, PowerPoint, and Email
  • General working knowledge of and skill in office procedures and practices.
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Excellent interpersonal skills, oral and written communication skills, including a thorough knowledge of English grammar, spelling, and punctuation
  • Ability to:
    o Independently handle multiple and competing work priorities
    o Work effectively in a highly consultative and collaborative environment
    o Establish and maintain effective working relationships with faculty, staff and funding representatives from diverse ethnic, cultural, and socio-economic backgrounds
    o Be highly energetic, self-starting, creative and an entrepreneurial professional
    o Regularly participate in planning development activities to meet programmatic goals
    o Serve as contact for the program, and handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
    o Maintain good interpersonal skills and a level of professionalism for interacting with donors, members and volunteers
    o Adapt quickly to a rapidly changing environment
    o Troubleshoot and creatively solve problems using discretion, initiative and innovation
  • A history of regular attendance and positive performance evaluations

    Education and Experience:

  • High school diploma or equivalent
  • Two years of related administrative support experience

    Preferred Skills:

  • Experience reconciling and maintaining financial accounts with knowledge of business accounting beyond basic arithmetic (i.e.: ratios, percentages, track financial data, and make simple projections.)
  • Experience with website maintenance, digital and social media, and graphic design





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    • Organization

    California State University, Fresno is the intellectual heart of Central California, providing high quality undergraduate and graduate education.

    Founded in 1911, Fresno State has evolved into a nationally acclaimed university with an impressive faculty who are educating future leaders and advancing world-class research.

    Academic excellence is central to the mission of California State University, Fresno. Fresno State offers upwards of 60 undergraduate degrees, approximately 40 masters' degrees, and a handful of doctoral programs through 50-plus departments organized into eight academic schools and colleges.

     

    The university employs a diverse faculty and staff who bring to the campus a wide range of ideas and customs reflecting our ever-changing world.

    The university also attracts millions of dollars to fund critical research on topics ranging from air pollution to water conservation.

     

    Fresno State contributes more than $800 million to the economy of our region. This impact sustains 15,300 jobs in the region, and generates more than $44 million per year in tax revenue.

     

    Fresno State will power the economy and culture of 21st century Central California - the region known as the New California.

     

    Community

     

    As the sixth-largest city in the Golden State, Fresno is nestled in California's Central Valley which boasts a population of just over 1 million. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world.

     

    The majestic Sierra Nevada mountains create an ethereal backdrop for Fresno State's 388-acre academic campus and 1,000-acre University Farm.

     

    Little more than an hour from campus are Yosemite, Sequoia and Kings Canyon National parks. These natural wonders offer year-round outdoor fun with many clear mountain lakes for boating and fishing. Fresno is a comfortable drive from San Francisco, Los Angeles, Lake Tahoe and the Pacific Coast.

     

    With a deep connection to the land, there is little wonder that Fresno State is on the cutting edge of environmental awareness and sustainability. Parking shelters topped with photovoltaic solar panels generate about 20 percent of the university's base demand. Going 'green' is a priority at Fresno State. The campus farm gives students hands-on training in agriculture, from livestock to vineyards. Fresno State is the first university to establish a commercial winery on campus and the wines have won prestigious awards worldwide.

     

    Campus

     

    The beauty of the Fresno State campus is enhanced by more than 4,000 trees in over 100 varieties. In 1978, the campus was named an arboretum.

     

    The jewel of the campus is the beautiful $105 million state-of-the-art Henry Madden Library, the largest library in the California State University system and the biggest academic library between Los Angeles and the Bay Area.

     

    The Smittcamp Family Honors College is one of the most comprehensive academic honors program at any university in California and draws the best and the brightest students.

    Fresno State boasts some of the best sports programs in the California State University system.

     

    California State University, Fresno is a campus rich in cultural and intellectual diversity where great ideas and unlimited imagination are encouraged. We are looking for creative, inquisitive and dedicated people to carry our traditions forward to new generations of students.

     

    Careers

     

    Careers at Fresno State provide the opportunity to work along side some of the best minds in the country. We offer exceptional possibilities for those with the curiosity, intelligence and drive to succeed. More than 2,500 jobs in over 80 different career fields are represented on campus.

     

    Consider becoming part of a community whose members work together to create knowledge, connect to the world, and further their sense of identity and direction. An environment that inspires discovery and encourages collaboration. Consider California State University, Fresno.

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