Administrative Assistant

Job description

Administrative Assistant
Georgia Southern University

Requisition Number: STA002431

Department: 3900150101-Science & Mathematics, College

Position Status: Full-Time

Position Summary:
College of Science & Mathematics. Under general supervision, the Administrative Assistant provides support to ensure efficient operation of the College of Science and Mathematics, the Departments of Biology, Chemistry, Physics and Astronomy and Geology and Geography on the Armstrong campus.

Essential Functions

  • Communicates via telephone, video, mail, and email ensuring all duties are completed accurately and delivered with high quality and in a timely manner.
  • Answers and directs telephone calls and walk-in traffic and provides general support for visitors.
  • Organizes and schedules meetings (including on-line meetings), room reservations, and appointments.
  • Produces and distributes correspondence memos, letters, faxes and forms; assists in the preparation of regularly scheduled reports.
  • Develops and maintains a filing system; coordinates inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices.
  • Orders office supplies; books travel arrangements; submits and reconciles expense reports.
  • Uses University software to access data, files, and reports.

    Georgia Southern University is a Tobacco Free Campus.

    Minimum Education Required:
    High School Diploma or equivalent; three or more months of post-secondary education

    Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: Yes

    Minimum Experience Required:
    Three or more years of related work experience

    Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No

    Knowledge, Skills & Abilities:
    Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment

    Preferred Education:

    Preferred Experience::
    Three or more years of related work experience in office administration or management; experience with Google software and applications; experience with Banner, PeopleSoft, and Business Objects.

    Salary Range: $30,900

    Job Open Date: 07/17/2019

    Job Closing Date: 8/2/2019

    Special Instructions Summary:

    To apply, visit:

    Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791.

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    Job No:
    Posted: 7/17/2019
    Application Due: 8/5/2019
    Work Type: