Posting Details

Position Information

Posting NumberS140687Position TitleStudent Employment SpecialistDepartmentCareer ServicesDivisionStudent DevelopmentClassificationSupport StaffFLSA ClassificationNon-ExemptUnion/Non UnionUnionFull Time / Part Time? Full TimeHours per week40Temporary? No Posting Detail Information

Posting Date07/15/2019Closing Date07/28/2019Open Until FilledNoSpecial Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace. The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

•Medical
•Dental
•Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings

Joliet Junior College Tuition Assistance (employee & family)

Long Term Disability

Life Insurance & a comprehensive leave plan including:

•Federal holidays
•Vacation
•Personal
•Sick

Link to Human Resources website

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Description

POSITION: STUDENT EMPLOYMENT SPECIALIST
STATUS: Full Time
DEPARTMENT: Career Services
DIVISION: Student Development
CLASSIFICATION:Non-exempt
UNION:Support and technical
REPORTS TO:Director, Career Services
PLACEMENT: Support staff grade 7
MINIMUM PAY RATE: $43,672 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
Under the direction of the Director of Career Services, the Student Employment Specialist is responsible for overseeing all aspects of a comprehensive and fully functioning campus-based student employment program. Specifically, works in partnerships with on-campus supervisors to evaluate and post on-campus positions and oversees all procedures for the successful recruitment, selection and placement of students in positions on campus. The specialist also works with college personnel to ensure fair hiring practices and adherence to EEO regulations as well as manages all transactional processes regarding student employee hiring, on-boarding, and termination.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES
1.Oversee and coordinate all areas of the student employment program. Serve as the primary liaison between the Career Services Center and supervisors of student employees.
2.Create, post, and maintain all job postings in online employment platform.
3.Advise supervisors on how to post jobs, hire students, and terminate students. Provide supervisor training on proper hiring and supervisory practices
4.Partner with Human Resources and Payroll to process new student employees
5.Partner with Financial Aid to monitor student employees receiving Federal Work Study funds
6.Investigate and resolve issues resulting from job postings, hiring paperwork, etc.
7.Communicate with applicants and supervisors to provide updates and assistance throughout the hiring process.
8.Develop and maintain the student employment handbook, supervisor manual, website, portal and related forms.
9.Track and maintain student employment records in accordance with FERPA and related regulations. Collect, audit and maintain necessary employment documents such as the I-9 and W-4.
10.Compile and prepare data and assessment reports for college stakeholders, as well as federal and state reporting requirements.
11.Regularly evaluate student eligibility for student employee positions; work with supervisors to terminate ineligible employees when applicable.
12.Proactively address student employee issues and concerns through focus groups, and employee opinion surveys.
13.Hire, train and supervise students working in the Career Services Center.
14.Advise students on job search coaching strategies and facilitate workshops related to student employment, professional development and job search topics.
15.Lead and coordinate Student Employment Appreciation Week; assist with on-campus job fairs.
16.Assist Director with planning goals and objectives for the student employment program.
17.Serve as chair of the Student Employment Advisory Committee. Host regular meetings throughout the academic year.
18.Stay abreast of labor laws and hiring practices according to state and federal law
19.Other duties as assigned.

MINIMUM QUALIFICATIONS
1.Associate’s degree in education, human resources, student affairs, business, or related field
2.Previous experience in career services or human resources
3.Knowledge of hiring practices, particularly as they apply to student employees
4.Strong computer skills in Microsoft Word, Excel, and PowerPoint
5.Willingness to follow ethical guidelines for hiring practices

PREFERRED QUALIFICATIONS
1.Bachelor’s degree in human resources, business, education, social and behavioral sciences or related field
2.Experience with student employment or job development
3.Experience with PeopleAdmin or similar web-based applicant tracking/position management system
4.Experience with Colleague, Banner or similar ERP used in the higher education
5.Experience in a community college setting

PHYSICAL DEMANDS
1.Normal office physical demands.
2.Ability to travel between campus locations

WORKING CONDITIONS
1.Duties are performed indoors and/or outdoor environment.
2.Occasional evening and weekend hours required

Application Procedures: “Apply to this Job at employment.jjc.edu”

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment Drug Screening for employees that are new to the College
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :
www.jjc.edu/cleryreport

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have an Associate’s degree (or higher) in education, human resources, student affairs, business, or related field?
   • Yes
   • No
2. * Do you have any experience working in career services or human resources?
   • Yes
   • No
3. * Do you have knowledge of or experience with hiring practices, particularly as they apply to student employees?
   • Yes
   • No
4. * Please rate your computer skills with Microsoft Word, Excel and PowerPoint.
   • Beginner
   • Intermediate
   • Expert
5. * Are you able and willing to follow ethical guidelines for hiring practices?
   • Yes
   • No
6. * Do you have a Bachelor’s (or higher) degree in human resources, business, education, social and behavioral sciences or related field?
   • Yes
   • No
7. * Do you have experience working with student employment or job development?
   • Yes
   • No
8. * Do you have experience working with PeopleAdmin or a similar web-based applicant tracking/position management system?
   • Yes
   • No
9. * Do you have any experience working with Colleague, Banner or similar ERP used in the higher education?
   • Yes
   • No
10. * Do you have any experience in a community college setting?
    • Yes
    • No

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents

1. Other Document