Description

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher).  In lieu of education requirement an Associate’s degree with two (2) years of directly related experience may be considered. Two (2) years of full-time professional experience working in an office environment. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.  (***Out-of-State Applicants, see "Special Notes”). 

 

Preferred Qualifications:  

Previous experience in a public sector.  Previous experience in a large scale health care, and/or higher education setting, or within a large complex environment. Proficiency with Microsoft Office including Word, Excel, and PowerPoint. Experience coordinating the scheduling and the tracking of records for employee training. Two (2) or more years of administrative experience working in a safety-related capacity.

 

Brief Description of Duties:

This position reports to the Director of East Campus Security and is responsible for assisting the Director and Associate Director in the coordination of all administrative functions for East Campus Security Operations and is tasked with assisting in the operations of security programs designed to protect students, faculty, staff, patients and visitors who visit the Stony Brook University Medical Center, Long Island State Veterans Home, Health Science Center and other East Campus medical facilities.   

The selected candidate will have excellent customer service and interpersonal skills, strong organizational and time-management skills with exceptional attention to detail.

Administrative Support – Provide professional and administrative support for the day to day security operations. Prepare reports utilizing statistical and narrative information. Monitor and maintain department files – both paper and electronic. Maintain and update department documents, forms and manuals. Track department budget expenses, provide reports. Assist in the development of department policies. Maintain department equipment inventory.  Monitor and track program activities, schedule meetings and maintain calendars. Update and posts staff schedules. Assist in the preparation of budget requests.

Training and Regulatory Compliance – Coordinate administrative functions associated with the department’s training requirements, including preparation of training materials along with monitoring and tracking employee attendance. Create and update spreadsheets utilized to track employee training needs and progress to ensure compliance with regulatory agencies. Ensure compliance with all Hospital Human Resources regulatory policies and procedures.  

Coordinate projects that enhance security.  Participate in Risk Assessment to identify program deficiencies.  Identify measures to address deficiencies. Assist Director and associate Director in identifying resources for deficiencies.   Participate in Hospital safety initiatives, committees and programs. Liaison with other departments to advance safety initiatives.  Supervise department interns.

Customer Service and Communications - Respond and address general security inquiries.  Respond to various requests, complaints and inquiries.  Work independently and in conjunction with other Public Safety staff to address department’s requests.  Communicate and market safety information to internal and external stakeholders. Prepare reports and presentations related to safety projects.

Access Control -Track, request and log access control access requests.  Monitor department keys. Assist with the coordination of East Campus Access Control projects.  Provide administrative project support to departments requesting access control equipment.

Other duties or projects as assigned as appropriate to rank and departmental mission.

 

Special Notes:

This is a full time appointment.  FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Evening and weekend work may be required at times.

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.

 

Essential Position:  

This has been designated as an essential position based on the duties of the job and the functions performed.  Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

 

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.

 

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.   

 

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North  Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

 

Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer.  We encourage all to apply including individuals with disabilities and protected veterans. 

 

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700.  In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.

Visit our WHY WORK HERE page to learn about the total rewards we offer. 

Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Schedule: Full-time
Shift: Day Shift
Posting Start Date: Jul 16, 2019
Posting End Date: Jul 30, 2019, 10:59:00 PM