Assistant Director of Academic Advising, Career and Transfer Services

Job description

Assistant Director of Academic Advising, Career and Transfer Services

**This is an internal posting - only current employees should apply**

The Assistant Director is primarily responsible for coordinating the new student registration schedule which includes placement testing; selecting and hiring student staff for the office, and working with a designated caseload of identified students enrolled in a variety of programs. The Assistant Director is responsible for working with these students at their initial registration at the College, informing students of academic support services and strategies available, tracking academic progress, and explaining options to students who are struggling.

FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.

1. Qualifications:

A. Educational Background: Bachelor of Art or Science degree required in Education, Social Work, Human Services or related field. Master’s degree in related fields mentioned preferred.

B. Experience: Minimum of four years’ professional experience in academic advising, student support or working with students required, preferably in a community college setting.

C. Special Skills: Ability to work with a diverse student population to provide a variety of academic advising, support services, career and transfer advising with knowledge and understanding of student development theory and practice required. Ability to identify academic needs and offer solutions with professional oral and written communications skills, and human relations skills. Excellent organizational skills to maintain accurate records required. Ability work respectfully with confidential information and make referrals as appropriate. MS Office and database management skills required. Familiarity with computerized student information systems required, Ellucian preferred. Will work primarily at the Canandaigua campus, and may travel to the campus centers at scheduled times. The set work schedule varies daily and includes scheduled daytime, evening and weekend hours at 37.5 hours a week.

2. Essential Functions:

  1. Develop a registration schedule for new student advisement at all sites.
  2. Ensure that the placement measures for new students are in alignment with the departments’ preferences (English, Math, Music, etc.) and coordinate placement testing in collaboration with the registration model.
  3. Market, hire and train all student workers for registration programs.
  4. Assist with the coordination of academic advisement during registration periods.
  5. Provide academic advisement to students about academic requirements and selection of courses.
  6. Maintain accurate records on each advisee in appropriate systems; evaluate students at the conclusion of each semester to determine status and academic recovery plans (if appropriate). Work with the College’s early alert system (Starfish) for assigned caseload.
  7. Monitor student registration activities and suggest alternatives.
  8. Maintain systematic and frequent contact with advisees.
  9. Work collaboratively with faculty advisors to support students.
  10. Perform and interpret degree audits (e.g., working knowledge of transfer credits, etc.).
  11. Maintain a basic knowledge of the College’s financial aid processes, guidelines and programs.
  12. Maintain current knowledge of graduation requirements.
  13. Work with the College’s early alert system (Starfish) for assigned caseload.
  14. Provide interpretation of the College’s Academic Standards and advise students affected by them.
  15. Assist students with career and transfer planning.
  16. Make referrals as necessary to career and transfer services, Academic Success and Access Programs (including Disability Services), Community Standards and Counseling, and other existing support services and offices.
  17. Understand the institution’s interpretation of FERPA rules for the release of student information to faculty, parents, students, etc.
  18. Disseminate information on institutional policies and procedures.
  19. Work collaboratively within Student Affairs to engage students and encourage participation in both curricular and co-curricular activities.
  20. Perform other duties as assigned by the Director and/or Associate Vice President of Student Affairs.

The starting salary is $47,565 and commensurate with experience.

Application Instructions:

Applicants interested in applying MUST submit the following documents via online:

  1. Resume/Cv
  2. Cover letter

For full consideration apply by 7/22/19
Applications will only be accepted online.
Address your online cover letter & resume to:
Grace Loomis, Director of Human Resources.

Finger Lakes Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.




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Job No:
Posted: 7/17/2019
Application Due: 7/24/2019
Work Type: