Posting Details

Position Information

Job CategoryProfessional/AdministrativePosition TitleAssistant Director, Office of National Fellowships and ScholarshipsFull Time/Part TimeFull TimeDivisionDean of the FacultyDepartmentFellowships and ScholarshipsDepartment Statement

Reporting directly to the Assistant Dean for Fellowship Advising, the Office of National Fellowships and Scholarships Assistant Director helps provide the leadership and administration of Colgate University’s Office of National Fellowships and Scholarships (ONFS).

Accountabilities

The Assistant Director will assist in the management of all office operations. These include :

Works closely with students to gain readiness and to apply to national fellowships

Fosters relationships with faculty and staff across the university to develop and oversee the recruitment and preparation of students applying for major fellowships

Advises and guides deliberations during faculty nomination committees.

Ensures effective and timely administration and tracking of all nominations and applications for nationally competitive fellowships, scholarships and grants.

Shares responsibility with the Assistant Dean for fostering student growth in line with fellowship and scholarship processes and is responsible for integrative and holistic advising of students and alumni, to include exploration, application, interview and selection and execution of grants, scholarships and fellowships.

Responsible for cultivating relationships, managing communications, recruit candidates and advise students by researching and promoting new and/or additional fellowship opportunities.

Mentor and assist in the writing of appropriate recommendation letters as they relate to fellowships.

Responsible for the communications processes that the office uses to promote national fellowships. This includes raising awareness of fellowship opportunities and inspirational student stories among all relevant constituencies.

Responsible for expanding outreach, promotion and access to fellowship opportunities.

Act as a liasion and catalyst in building and maintaining productive and effective relationships with fellowship foundations and other sponsoring entities.

Colgate strives to be a community supportive of diverse perspectives and identities. All applications should speak directly to the candidate’s ability to work effectively with students across a wide range of identities and backgrounds.

Technical Competencies

NameFellowship Preparation and ProcessingDescription

Demonstrated knowledge of selection criteria, trends, successful candidate profiles, and processes for determining fit between candidates and grants, scholarships and fellowship opportunities. Demonstrated ability to assess candidates’ competitiveness across a wide range of opportunities and help them apply for those with best potential fit. Demonstrated knowledge of and expertise in the field of scholarships and fellowships sufficient to identify best-fit opportunities for students and alumni. Demonstrated ability to use and manage multiple fellowship application platforms.

Technical Competencies

NameStudent and Alumni Advising and MentoringDescription

Demonstrated ability to guide and be a key advising resource to academically diverse students, from initial inquiry through polished application and beyond. Demonstrated knowledge of and expertise in application processes sufficient to guide students proactively in crafting the strongest application(s) possible. Demonstrated ability to foster student growth throughout the process regardless of outcome.

Technical Competencies

NameOutreach and CommunicationsDescription

Demonstrated ability to create and facilitate productive relationships with key stakeholders, including faculty, students, staff, and alumni.

Demonstrated ability to promote effective communication with students and alumni as well as between academic and student affairs divisions. Ability to form partnerships with diverse stakeholders, such as communications, alumni relations, faculty and sponsoring foundations. Demonstrated ability to give strong oral presentations.

Technical Competencies

NameTechnical WritingDescription

Demonstrated ability to craft strong written communications that best represent both the University and our individual applicants to audiences both internal and external. Demonstrated context-specific knowledge of the conventions of appropriate and helpful recommendation letters and the ability to teach others to write letters accordingly. Demonstrated ability to cultivate in students an awareness of their own writing as discovery of their voices and their paths.

Technical Competencies

NameOffice ManagementDescription

Demonstrated a primary ability to manage budget and support staff. Demonstrated ability to communicate effectively and work collaboratively with support staff on matters of budgets, scheduling, projects, and calendars.

Technical Competencies

NameSpecialized Professional DevelopmentDescription

Demonstrated background and capacity to engage in the specialized professional development that is so key to national fellowships. Demonstrated background and membership with the National Association of Fellowship Advisors and fellowship foundations. Demonstrated ability to forge relationships with Institute for International Education (IIE) and other key organizations. Demonstrated capacity in Undergraduate Research, including scholarship in the Humanities and the Arts.

Behavioral Competencies

NamePersonal Accountability for ResultsDescription

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Behavioral Competencies

NameEffective CommunicationDescription

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Behavioral Competencies

NameProblem Solving and Decision MakingDescription

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Behavioral Competencies

NameChange ManagementDescription

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Behavioral Competencies

NameLeadership and TeamworkDescription

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Behavioral Competencies

NameCreativity and InnovationDescription

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Behavioral Competencies

NameDiversity and InclusionDescription

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Behavioral Competencies

NameSustainabilityDescription

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

- A minimum of 3 years of related experience is required.
- Strong editing, verbal / written communication, time management, and
organizational skills.
- Demonstrated ability to take initiative, and work independently and collaboratively.
- Must be capable of working collegially with a diverse group of faculty, staff and students within a university setting.

Preferred QualificationsEducation

A Master’s Degree is required.
A Ph.D. is preferred.

CertificationsPhysical Requirements

Must be able to work some evenings and weekends.

Other Information

APPLICATION INSTRUCTIONS:
Interested candidates should submit a cover letter, resume, and contact information (email and/or telephone number) for three professional references.

Posting Detail Information

Requisition Number2019S083PTemporaryNoWork Schedule

- Must be able to work some evenings and weekends.

Job Open Date06/20/2019Job Close DateOpen Until FilledNoSpecial Instructions SummaryEEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a Colgate employee?
   • Yes
   • No
2. * Have you ever been a Colgate employee?
   • Yes
   • No
3. * Are you at least 18 years of age?
   • Yes
   • No
4. * Please let us know how you heard about this position.
   • Albany Times Union
   • Binghamton Press & Sun
   • BlackCoachesinSports
   • Careerbuilders.com
   • Cazenovia Republican
   • Centralnewyorkhelpwanted.com
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Colgate Employee
   • Colgate Website
   • CoSIDA
   • Diverse Issues of Higher Education
   • HERC (Upstate New York HERC)
   • HigherEdJobs.com
   • Indeed.com
   • InsideHigherEd.com
   • LinkedIn
   • Mid-York Weekly
   • NACWA
   • naviGATE
   • NCAA News
   • Norwich Evening Sun
   • Oneida Daily Dispatch
   • Sherburne News
   • Studentaffairs.com
   • Syracuse Post Standard
   • Utica Observer Dispatch
   • Waterville Times
   • WomenLeadersinCollegeSports.com
   • Other
5. If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

   (Open Ended Question)

6. * Please indicate your highest level of education attained.
   • GED
   • High School Diploma
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • PhD

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter
3. References

Optional Documents