Expressive Arts Therapy Program Manager

San Francisco, CA
Jul 16, 2019
Jobs Outside Higher Education
Non-Profit Organizations & Associations
Institution Type
Four-Year Institution

Company Description:

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description:


The Expressive Arts Program Manager is a full-time position managing all of the daily operations of the Expressive Arts Therapy (EXA) Program. EXA is a fast-growing, dynamic MA program in Counseling Psychology with a concentration in Expressive Arts Therapy.


Office Management

  • Develop and manage all administrative systems
  • Develop and implement seamless work-flow processes that map onto the academic year
  • In consultation with Core Faculty adapt systems for administration of two programmatic tracks: one primarily online with two residential sessions per year, and one 100% campus-based
  • Facilitate smooth, proactive communication between all constituents of EXA program and CIIS administration
  • Assist Program Chair with work on special projects
  • Issue check payments and assist in oversight of the budget
  • Supervise the management and purchases of the program's art supply and office equipment

Scheduling & Academic Administration

  • Oversee and develop program's AY FACTS
  • Scheduling of classes: two semesters, up to six different cohorts of students within two different delivery formats - campus-based and hybrid
  • Make updates and changes as needed to schedule of courses throughout the year
  • Use student information system to maintain student information and class information
  • Work with the Admissions Department on EXA program admissions policies and procedures
  • Advise new and current students on program requirements and serve as communication liaison between the program and students.
  • Update the EXA catalogue annually with new courses and program changes
  • Update student handbooks and administrative forms annually for new incoming students
  • Maintain all student files and records in a secure filing system
  • Admissions Support

Faculty & Program Support and Supervision

  • Assist core and adjunct faculty with course preparation
  • Hiring, training and supervision of student worker(s)
  • Coordinating/participation in programmatic and special events including community and program events
  • Coordinate and oversee the EXA Caf Page on Canvas
  • Coordinate weeklong academic intensives twice a year, which include food ordering, transportation of materials, and travel and lodging for adjunct faculty.
  • Assist with student events including the annual offsite Expressive Arts Therapy Symposium and Student Arts Presentation
  • Attend and maintain meeting minutes of biweekly EXA Program Committee, and other meetings and events
  • Assist in the hiring process of EXA faculty and staff


Preferred Qualifications

  • 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment; preference given for experience at higher ed psychology institutions
  • Experience with a student information system (SIS), e.g. Jenzabar

Additional Information:


Salary commensurate with skills and experience.


  • Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
  • Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
  • Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
  • Relocation Assistance -- This position is not eligible for relocation assistance.


CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).

Application Instructions:

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.


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