Executive Assistant to the Dean (SJSU ONLY)

Job description

Job Title: Executive Assistant to the Dean (SJSU ONLY)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 25055
Job Code: 1038 Administrative Analyst/Specialist -12 Month
Department: College of Health & Human Sci
CompensationClassification: Administrative Analyst/Specialist-Exempt I
Anticipated Hiring Range: $5,000/month - $5,059/month
Salary Range: $3,897/month - $6,846/month
FLSA Status: Exempt

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit sjsu.edu/up.
About the Position*This position is open to current SJSU employees only.*

The Dean's Assistant provides administrative support to the Dean of the College of Health and Human Sciences. This position is responsible for independent planning and performance of a wide-range of complex duties and special projects. Additionally, the Dean's Assistant routinely interfaces with a wide variety of stakeholders, including faculty, staff, students, senior administration, advisory board members, alumni, community and business leaders, potential donors, government agencies and international organizations.

Responsibilities include but are not limited to the following:
-Manages the planning and scheduling of the Dean's activities including meetings, conferences, community appearances and travel. Prepares agendas, itineraries and materials.
-Develops relationships and communications with a wide variety of public contacts, which include campus officials, representatives of the local government, state legislative and federal government officials; and representatives of private business, industry and the press.
-Identifies and develops projects that will advance the college's strategic priorities.
-Analyzes, implements, and evaluates office procedures and administrative systems to ensure organization effectiveness and efficiencies, while working with the office staff to ensure a successful team in the Dean's Office.
-Anticipates and identifies operational problems, issues, and concerns. Develops and recommends initiatives to improve quality and services.
-Maintains a dialogue with the Dean and Associate Dean(s) regarding the status of office operations.
Required Qualifications-A bachelor's degree and/or equivalent training.
-Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications-Experience managing and coordinating a complex office.
-Excellent written and communication skills.
-Supervisory experience.
-Experience planning and scheduling meetings.
-Experience handling confidential information.
Knowledge, Skills & Abilities-Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively.
-Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
-Ability to gather information, conduct research, compose and appropriately format a wide variety of correspondence and reports.
-Thorough knowledge of the principles and techniques of organization, administration and management, organizational structure, functions and activities of higher education, modem office equipment, office practices and procedures to support the Office of the Dean and the College of Health and Human Sciences.
-Must possess the highest level diplomacy skills and tact; ability to apply a high degree of judgment, discretion, and initiative in coordinating activities associated with the Dean and College. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
-Demonstrated ability to research, develop, analyze, implement and evaluate policies and procedures.
-Demonstrated ability to work with individuals and groups at all levels of the organization.
-Ability to train others on new skills and procedures and provide lead work direction.
Application ProceduresComplete the SJSU Online Employment Application and attach the following documents:
-Letter of Interest

All applicants must apply within the specified application period: July 11, 2019 through July 25, 2019. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSan José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Contact InformationUniversity Personnel
[email protected]
Transformation 2030Engage and Educate: Be a university of first choice where we bring together exceptional people - students, faculty and staff members, and our community - to do extraordinary things with their lives as learners, creators and champions.

Excel and Lead: Be a leading academic institution where faculty and staff members and alumni are regional, national and global leaders in their fields.

Grow and Thrive: Be an inclusive, welcoming and well-balanced community and institution that ensures long-term financial sustainability and effectiveness and also attracts, retains and sustains faculty and staff members and students.

Connect and Contribute: Be an engaged and dynamic urban university with strong connections locally and globally.

Rebuild and Renew: Be a flourishing, modern campus with state-of-the-art infrastructure, campus spaces and technology to support learning, research and community.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 7/16/2019
Application Due: 9/8/2019
Work Type: