Academic Adviser, College of Engineering and Applied Science
This is an extremely high visibility position, working in the Undergraduate Student Services Center in the College of Engineering and Applied Sciences. The position also requires a high degree of accountability and responsibility to advise our engineering and technology student populations. Daily work involves handling information that is often sensitive and confidential in nature: therefore; discretion is of critical importance. The individual will be expected to exercise sound judgment as it relates to dealing with students, faculty, staff, administrative personnel, parents and representatives of outside organizations. This person must be a resourceful and disciplined individual, dedicated to the mission, goals, and objectives of higher education as represented by UC, CEAS and the Center. The advisors performance will be assessed by the Director of Advising by means of observation of advising, student feedback, staff, faculty, and members of the University community. Under general supervision from a designated administrator, the advisor will advise current and prospective students on how to meet their educational and career goals. This will be done through the best advising practices in the field.
- Evaluate and know processes and procedures for admissions and graduation records, assess and approve advanced standings, substitute courses and the use of courses to meet graduation requirements
- Recommend actions related to probation, suspension and dismissal of students. Assist marginal students in determining appropriate course loads and paths towards success. Support and direct at risk students via contracts and frequent advising appointments for probation and alert situations
- Attend all advising, program, college, and university related meetings, professional development, and functions
- Assigned related work; ensure proper workflow of the unit; act as lead program liaison and college representative. Advisors attend faculty meetings and stand as liaisons between the Center and the undergraduate programs we serve
- Manage Blackboard sites for all undergraduate CEAS programs communities as well as regularly scheduled student communications
- Document academic progress for registrar’s office for all CEAS athletes twice a semester for NCAA eligibility purposes
- Veteran’s Certification for all CEAS undergraduate students utilizing VA benefits
- Study abroad certification for all participating CEAS undergraduate students
- Graduation certification for all assigned undergraduate CEAS students as well as communicating any academic issues precluding any degree certification
- Triage and respond to all phone calls and emails in a 48 hour business day turnaround
- Help organize and coordinate all assigned CEAS undergraduate Learning Community course configurations
- Track enrollment for undergraduate CEAS courses offered to determine need for more seats and sections
- Advise the CEAS Honors undergrad population as well as coordinate efforts within CEAS and with UC’s Honors department
- Guide students through course selection and registration as well as assisting in any course substitutions and petitions
- Provide information regarding program/course criteria
- Monitor academic progress through program every semester
- Provide co-op information, approvals, and processes
- Provide referrals for academic support services for students
- Working with the International Student Services office in regards to processing of records and granting advanced standing to our international student population. Assist in pre-registration for our new international students.
- Academic and extracurricular and career opportunities for students in addition to their degrees
- Provide and communicate commencement information as well as periodically volunteer to assist with the event in regards to check-in, lining up and grooming, and working with student/faculty marshals
- Provide information on Add/Drop procedures, consequences, and deadlines
- Enforce and provide class permissions/class drop Permissions
- Track and provide information on course pre-requisite information
- Provide and advise on Grade Replacement information
- Provide scholarship information and opportunities
- Inform on and abide by FERPA regulations
- Application of AP, CCP, or transfer advanced standing towards degree
- Degree Audit demonstration and usage by the advisor in regards to correct curriculum and maintaining exceptions
- Inform upon calendar important dates and deadlines
- Be a sounding board for students in medical, mental, and emotional distress and be knowledgeable of resources and referrals for these students
- Utilize a student-centered lens and approach in decision-making and a high level of service orientation with all constituencies
- Actively participate as a constructive, outcomes-oriented member of the team.
- Prioritize projects and manage time as aligned with the critical priorities of the job.
- Communicate effectively and professionally with respectful, inclusive, and supportive interactions
- Seek feedback and respond appropriately to supervisory coaching and staff expectations.
- Manage conflict appropriately. Contribute positively to healthy team dynamics with peers and colleagues.
- International travel (currently to China) will be expected several times per year
- Interface with international colleagues for transfer and application of academic records.
- Perform related duties based on departmental and/or college needs.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.
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