Posting Details

Posting Details

Posting NumberS03498PWorking TitleSTUDENT AFFAIRS PROF IIDepartmentPharmacy Clinical & Admin PharmacyAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday 8am-5pm with one hour lunch

Advertised SalaryCommensurate with ExperiencePosting Date07/12/2019Open until filledYesClosing DateProposed Starting Date08/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleStudent Services Paraprofessional/ProfessionalPay GradeFLSAJob FamilyStudent ServicesFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This person will be responsible for the management of the post-graduate training program within the Department of Clinical and Administrative Pharmacy (CAP). The post-graduate training program includes the residency and graduate (M.S. and Ph.D.) programs. Responsibilities include, but are not limited to: managing recruitment, applications and screening of prospective students, maintaining the online tracking system of students/trainees, loading resident and graduate level courses, gathering and submitting student award nominations, and advising students. This person will also maintain the budget for the program which includes reconciliation of billing statements, reimbursements to students/trainees, assisting students with travel authorities and expense statements, and processing purchase orders as needed. Participate in meetings at the Graduate School pertaining to admissions, policies and procedures and updates for the online tracking systems. Preparation of survey data for the Graduate Student and Postdoctoral in Science and Engineering, National Science Foundation, American Association of Colleges of Pharmacy, and other organizations related to the graduate program. This position will also be responsible for providing graduate program updates for the Clinical and Administrative Pharmacy’s website to the College of Pharmacy’s Office of Public Relations, Communications and Marketing. They will be responsible for updating all content for the educational and research programs associated with the department, as well as update faculty, staff, and graduate student pages. Website management may also require working with web managers at our partner institutions to ensure uniform data and correct links between the sites.

Knowledge, Skills, Abilities and/or Competencies

Self-management and the ability to work independently.

Previous experience with NOLIG, BANNER, ATHENA, GradStatus, PharmCAS, and CAPA. Knowledge of visa issues for foreign students, I9s

Physical Demands

Sitting for long periods of time

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Managing recruitment, applications and screening of prospective students, and maintaining the online tracking system of students/trainees, making sure all graduate program deadlines are met, advisement of graduate students, course loading, course creation and updates in CAPA, responsible for scheduling and conducting orientation of all graduate students, organizing student events, student advisement, filed queries from potential applicants, schedules exams and defenses, prepares assistantship and awards letters, communicating on behalf of the Director with candidates, scheduling interviews and visitation of graduate candidates, updating the student handbooks for the department, as needed.

Percentage of time60 Duties/Responsibilities

Duties/Responsibilities

Maintain the budget for the program which includes reconciliation of billing statements, reimbursements to students/trainees, assisting students with travel authorities and expense statements, and processing purchase orders.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Preparation of surveys for the Graduate Student and Postdoctoral in Science and Engineering, National Science Foundation, American Association of Colleges of Pharmacy, and other organizations related to the graduate program, as well as reviewing and updating the department’s credit hour production and providing reports to the College of Pharmacy Deans Office.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Participate in meetings at the Graduate School pertaining to admissions, policies and procedures and updates for the online tracking system, serves as departmental liaison with the UGA Graduate School, process new appointments and renewed faculty appointments with the Graduate School.

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

N/A

Percentage of time0Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Are you a current employee of the University of Georgia?
   • No Response
   • No
   • Yes
2. Do you have experience with Graduate Assistantship processes (personnels, scholarships, fee waivers, graduate travel awards)? If so, please tell me what your experience is.

   (Open Ended Question)

3. Do you have experience with any of the following applications?
   • NOLIG
   • Banner
   • ATHENA
   • GradStatus
   • OneSource
   • UGA Mart
   • eLC
   • CAPA

Applicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents