Senior Accountant

Job description

Posting Details

Posting Details

Posting NumberS02825PWorking TitleSenior AccountantDepartmentPharmacy Dean's OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8:00 AM-5:00 PM, Monday- Friday

Advertised SalaryCommensurate with ExperiencePosting Date07/08/2019Open until filledNoClosing Date08/09/2019Proposed Starting Date08/19/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleAccounting Paraprofessional/ProfessionalPay Grade063FLSANon-ExemptJob FamilyBusiness And FinanceFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This is a high level accounting position with responsibility for the Clinical and Administrative Pharmacy Department in the College of Pharmacy. This position is responsible for all aspects of fiscal duties for the department including state, sales and service, grants, and all other accounts. This includes reporting, reconciling, processing payroll, approving all financial transactions, budget management, etc. following all applicable laws, policies, and procedures.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of accounting principles, practices and standards. Computer skills: MS Word, Excel, Accounting and database related software. Proficient in UGA systems: OneSource, One USG Connect, Simpler, UGAMart, Budget Management, etc

Physical Demands

Work at a computer for long periods of time.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



*Serve as primary person responsible for managing all budget/cost centers for the Clinical & Administrative Pharmacy Department including balancing all financial budget statements monthly (state, sales and service, grants).
*Monitor sales and service accounts to make sure that projected income is budgeted, carryover is budgeted and spent within one year of carry forward; carry forward and deferred income requests are completed as necessary.
*Provide budget management for state, income accounts and post award functions for private and government sponsored programs and other restricted accounts. Submission of budget and accounting documents in compliance with UGA policies and procedures.
*Final approver for financial transactions relating to restricted, state and income accounts. This includes review for policy compliance, determining the appropriateness and reasonableness of the estimated funding needs, and approve the chart field distribution for the funding source. Monitor grants for appropriate expenditures and ensure that all expenditures are allowed by Sponsor.
*Responsible for Monthly Review of Budget Status which includes review of budget to actuals for both revenues and expenditures. Any unexplained variances will be investigated and reviewed with Business Affairs Manager.
*Work with the Administrative Manager of the department to track, adjust and manage budget throughout the fiscal year providing feedback and insight.

Percentage of time35 Duties/Responsibilities


*Monitoring all grant sub-contracts including invoicing, processing and payments.
*Maintain grant files that should include the proposal guidelines, complete proposal and the award documentation.
*Assist faculty with requests for carry over, no-cost extensions, residual balance requests, award pending requests, and other reports.
*Processing of salary allocation and buyouts and ensuring that effort has been encumbered and charged correctly to grants and contracts.
*Monitoring of cost share accounts and over the salary cap accounts, and ensures that cost share and over the cap amounts have been applied correctly to each project.

Percentage of time20 Duties/Responsibilities


*Process all OneUSG Connect requests for all employees. This includes faculty, staff, student workers, part-time faculty, graduate assistants, employees on grants and other temporary employees.
*Timecard analysis for Hourly employees. Training new employees on the OneUSG Connect system as needed as well as sending reminders and providing guidance to supervisors and employees.
*Run payroll reports for bi-weekly and monthly payrolls to ensure that all employees are included on the payroll and pay amounts are accurate for every payroll.
*Work with Administrative Manager of department to ensure that inactive employees are terminated via OneUSG Connect. This includes faculty, staff, student workers, graduate assistants, part-time faculty, and other temporary employees.

Percentage of time20 Duties/Responsibilities


*Assist Grant Coordinator III with information requests from Sponsored Projects Administration (SPA) and other departments regarding grants management, expenditures and personnel.
*Serve as the point of contact with SPA in relation to grant close outs for the assigned College of Pharmacy department. Confirm final expenses, provide backup for any outstanding obligations and ensure that charges not included in the final report are removed prior to SPA’s deadline.

Percentage of time15 Duties/Responsibilities


*Attend Training and Development classes to improve skills and keep abreast of new and changing policies and procedures relating to accounting, budgets, sponsored programs and other University policies and procedures.
*Attend and help facilitate the College of Pharmacy financial staff meetings that are hosted by the Business Affairs Office.
*Other duties as assigned by Business Affairs Manager or Senior Director of Finance for the College of Pharmacy.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 7/16/2019
    Application Due: 8/10/2019
    Work Type: