ADMINISTRATIVE ASSOCIATE II

Job description

Posting Details

Posting Details

Posting NumberS03491PWorking TitleADMINISTRATIVE ASSOCIATE IIDepartmentHonors ProgramAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Honors Program at UGA provides the opportunity attend a major research university with outstanding scholars and exceptional scientific, academic, and cultural resources without sacrificing the close contact with other similarly motivated students, small classes with dedicated professors, experiential learning opportunities, and individual attention provided by a small liberal arts college.

The Center for Undergraduate Research Opportunities (CURO), which is administered by the Honors Program, facilitates sustained, progressive, faculty mentored undergraduate research in any discipline. Through CURO, undergraduates can pursue faculty mentored research and take advantage of academic credit, funding, and presentation opportunities.

College/Unit/Department websitehonors.uga.eduPosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday (8am-5pm)

Advertised Salary27,000 - 29,000Posting Date07/11/2019Open until filledNoClosing Date07/26/2019Proposed Starting Date08/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyAdministrativeFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor’s degree

Position Summary

This position will report to and provide administrative support to the Associate Director of the Honors Program and the Center for Undergraduate Research Opportunities (CURO). This position will additionally provide point-of-contact support for the Honors Program and CURO; and coordinate, manage, and assist with CURO/Honors events and programs.

The Associate Director is in charge of the day-to-day operations of CURO, which includes academic programs, scholarships, and the CURO Symposium. In the Honors Program, the Associate Director oversees academic advising, coordinates curricular offerings, develops future initiatives, supervises several staff members, and represents Honors and CURO at the University, regionally, and nationally.

Knowledge, Skills, Abilities and/or Competencies

-Strong attention to detail
-Exemplary organizational and time management skills, dependable, with proven ability to work both independently and with teams, balancing between both short- and long-term projects
-Excellent data management skills, with proven ability to collect, process, organize, and review large volumes of data and prepare reports
-Advanced knowledge of Excel, Adobe (Acrobat DC) and Word, and ability to learn new software
-Strong written and oral communication skills, including comfort with public speaking
-Ability to work effectively in a collegial manner with students, faculty, staff, and external entities; strong interpersonal skills
-Interest in working with undergraduate students and ability to handle sensitive situations and documentation in a caring and confidential manner
-Respect, appreciation, and support for diversity and inclusion

Physical Demands

Sit or stand for long periods of time, lift up to 30 lbs

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Serve as administrative support for the Associate Director of the Honors Program and CURO:
-Maintain the calendar for the Associate Director
-Support Associate Director with correspondence regarding Honors and CURO
-Develop filing systems, maintain file accuracy, and purge files in accordance with records retention policies
-Prepare and analyze regular and ad hoc reporting to further intra and inter-departmental goals
-Assist Associate Director with collection, processing, analysis of data, and preparation of reports
-Attend and keep records for Associate Director in meetings
-Other duties as assigned

Percentage of time30 Duties/Responsibilities

Duties/Responsibilities

Support business manager with CURO financial needs:
-Process financial expenses for CURO
-Process travel expense reimbursements
-Ensure CURO Research Assistantships and Summer Fellowships are disbursed to students, which includes working with students, processing CURO CRA documentation for colleges and departments with awardees, posting positions within UGAjobs, and working with all units and departments involved in the process
-Assist business manager as necessary regarding CURO financial needs

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

Serve as point-of-contact for CURO and the Honors Program; and coordinate, manage, and assist with CURO/Honors programs and events:
-Initiate and cultivate positive working relationships between CURO and units across campus to further CURO’s mission and reach
-Create and deliver audience-oriented informational presentations and workshops for CURO as needed in department, during orientation, and across campus
-Respond to general inquiries, in person, phone, or email about CURO coursework, funding, and presentation opportunities
-Review, process, and load HONS-prefixed internship, research and thesis course applications; serve as Honors course scheduler
-Coordinate Promising Scholars event, including applications, timelines, invitations, program agenda, and volunteer assignments and management; plan CURO Honors Scholars special events and graduation dinner; assist with team efforts and events, including assisting the CURO Program Coordinator in the planning and implementation of the CURO Symposium
-Compile and edit the CURO Symposium Book of Abstracts, including front and back matter, schedules, and special thanks, in collaboration with the CURO team, and with assistance from Communications Coordinator
-Solicit and process materials for CURO/Honors faculty and student awards
-Review and score applications for the CURO Honors Scholarship, CURO Summer Fellowship, CURO Research Assistantship, and Foundation Fellowship
-Assist Associate Director, Program Coordinator, and Communications Coordinator as needed for development and distribution of press releases, flyers, website edits, or other documentation
-Fill in when necessary for Honors Program front desk coverage or for other Honors Program information sessions or events
-Other duties as assigned

Percentage of time60Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents

       

       

       

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      Job No:
      Posted: 7/16/2019
      Application Due: 9/14/2019
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